Meeting Minutes, 1902
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Subjects: Administration, Board of Trustees, BOT Minute Books
Date: 1902
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Original Format: Paper, microfilm
Resource Identifier: MINUTES 1902.pdf
Collection Number: UA 1
Language: English
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Transcript: Board of Trustees Meeting Minutes – 1902
[Begin page 551]
Meeting State Board of Agriculture
January 15, 1902
College Board Rooms
Present. Messrs. Monroe, Snyder, Wells, Allen.
No quorum
Adjourned.
[End page 551]
[Begin page 1]
Meeting of State Board of Agriculture
Board rooms. College, Jan'y 29, 1902
11:00 A.M.
Present. Messers. Monroe, Watkins, Wells, Allen, Snyder, Vice-president
Monroe in the chair.
Minutes of previous meeting read and approved.
College Trespass Agent F.E. Skeels made his final report on the
re-appraisal of College lands.
Recess taken to 1:00 P.M. same day.
Afternoon Session.
Some members and Mr. Marsh present.
[Lands
reserved]
Mr. Allen presented the following resolution which upon motion
was adopted:
"Resolved, that the Agricultural College lands situated in the
counties of Alcona, Alpena, Oscoda and Presque Isle as presented this
day in his report to the Board, by College Trespass Agent Skeels, be
offered for sale at the minimum prices thereon estimated by said agent
which estimates and accompanying remarks are hereby ordered to be
filed with the Commissioner of the State Land Office and said
prices so estimated by said agent are hereby ratified and approved
and made the minimum prices as fixed by this Board – to take
effect on and after January 29", 1902 and until otherwise ordered."
[Mr. Louds
letter]
The Secretary presented the following letter:
AuSable, Mich. January 24" 1902.
A.C. Bird, Secretary
Agricultural College, Mich.
Dear Sir:
Some time ago I made a statement that I met Mr.
Skeels at Munising and that a certain conversation took place
in regard to Agricultural lands. I find upon investigating this
matter that I was mistaken and that it was not Mr. Skeels that
I met at that time, but Mr. King, and I am now writing to
correct my former statement, and to notify the members of the
[End page 1]
[Begin page 2]
Board through you of my error.
Hoping that my error has not been the cause of injuring Mr.
Skeels, I am,
Very respectfully yours,
Geo. A. Loud"
[Price of land]
On motion of Mr. Wells the minimum paid on the se 1/4 of the sw 1/4
of Section 11 Town 24 n. Range w, was reduced from $800 to $500 per
acre, on the recommendation of College Trespass Agent Skeels.
[Prof Towar's
resignation]
prof. resignation (pencilled in)
Pres. Snyder presented the recommendation of J.D. Towar as
Agriculturist of the Experiment Station to take effect May 1st, 1902
or at some previous date, provided Prof Towar shall so desire, and
shall have arranged his work at this station in proper shape to
turn over to his successor.
On motion of Mr. Watkins, Prof. Towars resignation was
accepted in accordance with his written request of this day.
Certain recommendations of Dir. Smith were referred to the
committee on experiment station.
[Apportionment
for bulletins]
On motion of Mr. Wells the consideration of the amount to be
apportioned for printing bulletins for the present year was referred
to the finance committee and Pres. Snyder and Dir. Smith.
The request for additional pantry and cold storage space in the
Women's Building was referred to the committee on buildings and
College property.
[Street car depot]
On motion of Mr. Watkins the fitting up of the street car depot
for the additional comfort of the College patrons of the road
was referred to the President and Secretary of the college, with power.
[Mr. Newman's
salary]
The request of Mr. Newman for increase in salary was referred
to the committee on employees.
[plans
Bact. Lab'y]
On motion of Mr. Marsh the plans presented by Architect Bowd
for the bacteriological laboratory were adopted and the Secretary
was instructed to advertise for bids for the construction of same
after said plans shall have received the approval of the State
Board of Health and the State Board of Corrections and Charities.
[End page 2]
[Begin page 3]
[Bact. Stable
plans]
On motion the plans presented by Architect Bowd for the bacterio-
logical stable were adopted and the Secretary was instructed to advertise
for bids for the construction of same after said plans shall have
received the approval of the State Board of Health and the State Board
of Corrections and Charities.
Recess taken to 7:00 P.M. same day.
Evening Session.
[Location of
tunnels, conduits]
On motion of Mr. Wells the location of the main tunnels and
conduits and power house as shown on the plans of Prof. Weil
was adopted.
[Location of
Bact. Lab'y.]
On motion of Pres. Snyder the location of the bacteriological
botanical &
laboratory was fixed between the ^ horticultural laboratory with
the front on a line not to exceed ten feet east of a line drawn
north of the east side of the botanical laboratory.
[Care of sick
in Board rooms]
On motion of Mr. Marsh, Pres. Snyder was authorized to use the
Board rooms for the care of sick students, if in his discretion
it be necessary.
On motion of Pres. Snyder, the following resolutions were
adopted =
[H. Bill 8735]
"Resolved, by the Michigan State Board of Agriculture, That
the Bill H.R. 8735, now pending in Congress, proposing to use a
portion of the proceeds of the sales of public lands to provide the
Agricultural Colleges of the country with increased means of
instruction in mining, metallurgy, geology, road-making, forestry,
agricultural engineering etc., is of incalculable importance to the
mining, agricultural and other interests of Michigan and we most
earnestly request our Senators and Representatives in Congress to give it
their active and effective support.
Resolved, That if said Bill U.R. 8735 becomes a law
in its present form, this Board shall recommend to our State
Legislature that it enact a law setting over one-half the funds
made available by said law, to the College of Mines to be
used for instruction in mining, the other half to be retained
by the Agricultural College for instruction and experimentation
in forestry and road-making.
Resolved, That in the judgment of this Board, the proceeds
of the sales of public lands (since these lands are a common
property of the whole people) should be applied to purposes
[End page 3]
[Begin page 4]
which are equally important to all sections of the country and not
merely to those of particular localities.
[Hospital
supplies]
On motion of Pres. Snyder an amount not to exceed $7500 was
appropriated for supplies for hospital.
[Reception for
Sec'y. Wilson]
On motion of Mr. Allen an amount not to exceed $7500 was
appropriated for the giving of a reception to Secretary Wilson and
other speakers and delegates to the Round-up institute to be held at
the College the last four days in February, said reception to be
given on the evening of the address of Secretary Wilson.
[Secy's report]
The Secretary presented the following report =
To the Honorable State Board of Agriculture,
Gentlemen: I would respectfully submit the following business
report from my office since the last meeting of the Board:
The Board will remember that of the appropriation of $100.00 for the
alumni banquet of 1900 there was returned unexpended $32.00. In
addition to this amount there was saved $2000 through the free
service of the young women students who prepared and served the
banquet. By vote of the alumni committee in charge this fund
was reserved for the purchase of some suitable furniture for the
Women's Building. That committee has since decided to invest
the amount in an electric clock which has been purchased and
installed in the front corridor of the Women's Building.
[Guards in
basement windows
W. Bld'g.]
In accordance with Board resolution, guards have been
placed in all the basement windows of the Women's Building
cost of same $158.55.
In the semi-annual apportionment of funds, nothing was
provided for the publication of experiment station bulletins.
[Price of lands]
This office is in receipt of several communications from would-be
purchasers of College lands, complaining that the prices fixed upon
same are too high and offering a less price for said lands.
Will the Board please instruct me regarding proper replies to be
made to these parties.
I am in receipt from Henry Humphrey, General Accountant,
of the following communication=
[State Acct.
letter]
Lansing. Mich, January 3, 1902
Mr. A.C. Bird. Sec.
Agricultural College. Mich
Dear Sir: Voucher No. 63997 for $4.35 paid P.N. Stevens, faculty
[End page 4]
[Begin page 5]
representative at foot ball games, Detroit, has been referred to the Auditor
General and I am directed by him to say that he does not see his
way clear to audit the voucher. You are familiar with the method
of replacing money in your treasury by triplicate receipts when
vouchers have been disallowed.
Very respectfully
Henry Humphrey
General Accountant
On talking the matter over with Auditor General Powers, he
suggested that the Board take formal action as to whether they
desire this expense to be paid from College funds.
[Repairs]
I would respectfully call the attention of the board to the
following large repairs which will be needed the coming summer.
Roof on Presidents residence, roof on Wells Hall, and the general
refitting of the Edwards house. It seems to me that the prepa-
ration for these repairs should be taken up at once.
[Bath House]
I would respectfully call the attention of the board to the resolution
adopted some two years ago, assuring the students that the first
matter to be taken up in the line of buildings would be the
construction and equipment of a bath house. Acting under that
assurance repairs on the present bath house have practically
ceased since that time, since it was then decided that the
present quarters were practically beyond repair. With these facts
in view and in accordance with Board resolution, I have
gathered some general data regarding the cost of equipment
of a bath house of a suitable size to accomodate the growing
needs of the institution. This data is now in shape to be
turned over to the Board or to a committee of the Board, as
you shall decide.
[Lights]
In accordance with Board resolution a contract has been
entered into with A.A. & F.B. Piatt to furnish power for
electric current for the year ending December 31, 1902; at the
rate of $22500 per month, with the privilege, at the option
of the Board of renewing said contract for one more year,
provided said A.A. & F.B. Piatt be given notice previous to
Oct. 1, 1902.
[Lot 9 Delta]
Lot #9, College Delta, has been sold to Messrs. F.C. Kenney
and B.O. Longyear, and Lot #10 to Mr. G.C. Humphrey, each
party giving a bond for $50000 guaranteeing the erection within
a year of a house costing not less than $1400.
[End page 5]
[Begin page 6]
[Title to Lot 6]
In making these conveyances I have discovered that the title
of Mr. F.C. Kinney to Lot 6, upon which he has erected his residence
is defective from the fact that the notary who took the affidavit
of I.H. Butterfield, Secretary, was personally interested in the transaction
I would suggest that the only way in which the title can be
cleared is for the State Board of Agriculture to make new conveyance
of said property. and I would respectfully ask authority to make
same.
All of which is respectfully submitted.
A.C. Bird
Secretary
M.A.C. January 29", 1902.
On motion the Board unanimously requested the auditing of
Voucher #63997 mentioned in above report.
[Deeds to lots]
On motion the President and Secretary of the Board were
authorized to execute deeds in behalf of the Board to Messrs.
F.C. Kenney and B.O. Longyear, and Mr. Geo C. Humphrey,
in accordance with the above report.
[Quit claim
deed to Lot 6]
On motion, the President and Secretary of the Board were
authorized to execute quit-claim deed to Mr. F.C. Kenney to Lot
#6, as suggested in above report.
Recess taken to 9:00 A.M. January 30".
Morning Session,
Jan'y. 30, 10:00.
Same members present.
[$100. for Sec'y
Faculty]
Pres. Snyder moved the setting aside of $10000 for the use of
secretary of faculty, same to be added to the President's
apportionment. Carried.
[Pres. Snyder's
expences to Washgton]
On motion of Mr. Wells, the Board recommended the approval
by the Board of State Auditors of the bill of expenses incurred
by Pres. Snyder to Washington in behalf of prospective legislation
affecting the interests of the College.
[Appm't. of
F.W. Robison]
Mr. Watkins from the committee on experiment station and the
committee on employees recommended the appointment of Mr.
F.W. Robison as assistant chemist of the experiment station at a
salary of $1000.00 per year _ Approved.
[End page 6]
[Begin page 7]
[Bact. Stable
to be paid from
Exp. Sta. Funds]
On motion of Mr. Marsh the erection of the bacteriological stable
was authorized to be paid from experiment station funds.
On motion of Mr. Marsh $4,000 was apportioned for the publi-
cation of bulletins for the year beginning January 1, 1902 and
ending December 31, 1902.
[Attic of Bat.
Laby.]
Mr. Marsh from the committee on buildings and College
property recommended the finishing of the attic of the botanical
laboratory for the purpose of a class room and storage room
at an expense not to exceed $7500. On motion recommendation
adopted.
[Bath room
in U.P. Hedricks
quarters]
Mr. Marsh from the same committee recommended that a
bath room and closet be installed in the quarters occupied by
Prof. U.P. Hedrick, cost not to exceed $100. On motion
recommendation adopted.
[Plans for Bath House.]
Mr. Allen moved that Architect Bowd be instructed to
complete plans and elevations for bath house to cost not to
exceed $18,000 and submit same at next meeting of Board.
Carried.
[Furniture in
Board Rooms]
Mr. Marsh moved that the Secretary be instructed to re-
arrange furniture in Board rooms and provide new mattresses
and better bedding for same before next meeting of Board. Carried
Mr. Wells moved that when the Board adjourned it should
be to meet at the College Board rooms Wednesday, February
26", 1902 at 1:30 P.M. Carried.
Adjourned.
[End page 7]
[Begin page 8]
Meeting of State Board of Agriculture
College Board Rooms, Feb'y. 26th.
1902.
1:30 P.M.
All members present except the Governor:
Minutes of previous meeting read and approved.
[Opened bids
for
Bact. Lab'y.]
On motion of Mr. Wells the Board went into executive session
to open bids for buildings.
On motion of Mr. Wells, the Board proceeded to open bids for
the construction of a bacteriological laboratory and a bacteriological
Stable, exclusive of heating, plumbing and lighting.
The following bids being delivered to the Board by Architect
Bowd were then opened:
Stable Laboratory Total
C. Shaffer & Son, Saline $4007.77 $26275.53 $30283.30
Chittenden & Skinner, Lansing 4266.83 27177.50 31444.33
Geo. Richman & Son, Kalamazoo 2450.00 24914.00 27364.00
Vanderhorst & Co. 5500.00 24260.00 29760.00
C. Hoertz & Son, Grand Rapids 4111.38 24648.72 28760.10
On motion of Mr. Monroe, plans and specifications were referred
back to the Architect to confer with bidders and secure from them
the most favorable propositions concerning changes, and report to
the Board at 2:00 P.M. the following day.
[Instr. Math.]
On motion, the employment of an instructor in Mathematics
in place of Mr. Brasefield was referred to the chairman of the
committee on employees, President Snyder and Professor Vedder with
power.
[Oak tree
cut.]
The President and Secretary of the College were directed to take
immediate steps to bring to justice the party who cut the oak tree
on the athletic field.
[Reprs. on
Hort. Lab'y.]
The request of Prof. Taft for repairs to the horticultural laboratory
was referred to the committee on Buildings and College Property.
[Recommendation
Prof. Smith]
Certain recommendations of Professor Smith were referred
to the committee on Experiment Station.
[End page 8]
[Begin page 9]
[Lot on Delta
to Mr. Krentel]
The request of Messrs. F.C. Kerney and B.O. Longyear, that the
Board sanction their action in selling Lot No. 9. College Delta to
Mr. Andrew Krentel, was approved.
[Mr. Skeels
name]
The Secretary was authorized to write Mr. Skeels that he shall
not use his name in connection with the College until regularly
appointed to the position.
The Secretary presented the following business report:
[Secretarys
Report.]
To the Honorable State Board of Agriculture.
Gentlemen:-
I would respectfully report the following business
from my office since the last meeting of the Board:
Copies of the resolution regarding the bill now pending in
Congress proposing to use a portion of the proceeds of the sales of
public lands for increased means of instruction in the
several agricultural and mining colleges, were mailed to each
senator and representative of the Michigan delegation in Congress
and assurances have been received from each of these gentlemen
that when the bill shall come up for consideration the
request of the Board will be complied with.
In compliance with Board resolution the following
advertisement was inserted in the Detroit Free Press, Journal,
Tribune, Grand Rapids Herald, Kalamazoo Telegraph,
Lansing Republican and Journal:
"Sealed proposals for the construction of a Bacteriological
Laboratory and a Bacteriological Stable at the Michigan
Agricultural College, are solicited and will be received until
12:00 M., February 25", 1902 at the office of E.A. Bowd, Architect
Lansing. Mich. Separate proposals are to be made for each of
the above buildings. These proposals are to be itemized and
include material and labor of all kinds necessary for the
completion of the buildings exclusive of heating, lighting
and plumbing. Blank forms upon which all bids must
be
be made, will ^ furnished by the architect upon application
either by mail or in person, to persons desiring to bid upon
these buildings. A satisfactory bond, certificate of deposit or certi-
fied check for $5000.00 must accompany all bids for the
Bacteriological Laboratory, and a satisfactory bond, certificate
of deposit or certified check for $750.00 must accompany all
bids for Bacteriological Stable as a guarantee, that a contract
will be entered into between the successful bidder and the
State Board of Agriculture, said security being required in
accordance with papragraph #1540. [illegible in original] compilation, Laws
[End page 9]
[Begin page 10]
of Michigan. The State Board of Agriculture reserves the right to
reject any or all bids. The successful bidder will be required
to enter into bonds for the faithful performance of the contract
according to the plans and specifications of the architect. All
bids should be plainly marked on outside of sealed envelope
"Bid for Bacteriological Laboratory" or "Bid for Bacteriological
Stable". These bids will be opened by the State Board of
Agriculture at its session at the State Board Rooms, Agricultural
College. Mich., 1:30 P.M. February 26, 1902."
The expense of enclosing street car depot was $17.28, including
the total value of the lumber used. This lumber, however, has
been put up with screws and can be used for other purposes
as soon as it ceases to be needed in its present place.
Mr. Newell, College engineer, urgently requests certain repairs
in rooms occupied by himself.
All of which is respectfully submitted
A.C. Bird
Secretary.
[Newells quarters]
The request of Mr. Newell for certain reparis in living quarters
was referred to the committee on Buildings and College Property.
[J.J. Ferguson]
On motion of Mr. Watkins the Secretary was authorized to
pay the bill of J.J. Ferguson amounting to $21.17, expenses
in attending the meeting of Improved Live Stock Breeders'
Association in Detroit.
Recess taken to Thursday, 9:00 A.M.
Session Thursday, Feb'y. 27"
9:00 A.M.
Same members present.
[Prof. Vedder
extra salary]
The request of Professor Vedder for additional salary in lieu of
house and that he be given water connections for his prospective
residence on grounds adjoining the campus, received. On motion
of President Snyder an extra alowance of $200.00 per year
salary was authorized to be paid Professor Vedder in case he
vacate his present quarters.
[Written sideways on left-hand side of page 10]
Mr. Watkins from Exp. Station committee recommended the appointment of
Mr. T.A. [Fairand?] of Eaton Rapids as Superintendent of the South
Haven Sub station at a salary of $5000 per month and house,
beginning March 1. 1902. On motion of Mr. Wells, recommendation was adopted
[End page 10]
[Begin page 11]
[Experiment
with mosquito]
Mr. Watkins from the Experiment Station Committee recommended
that authority be granted to Prof. Pettit to continue his experiments
looking toward the abatement of the mosquito nuisance, with
the provision that no oil or other ingredients shall be used in the
campus ponds, which may be detrimental to plant life,
without first conferring with and obtaining the consent of
the Superintendent of the Grounds. Cost of said continuation
of experiments to be limited to $100.00
[Mr. Newells
quarters]
On recommendation of the Committee on Buildings and
College Property the Secretary was authorized to have the roof over
quarters occupied by Mr. Newell repaired, inside of house
papered and bedroom painted one coat.
[Changes in
Physics Dept.]
On motion, the request of Prof. Atkins concerning certain
department changes, was laid on the table.
[Cold Storage
Women's Bldg.]
On recommendation of the committee on Buildings and
College Property, the installation of a cold storage plant in
the Women's Building at a cost of $192.00 was authorized.
[Harrison
matter]
On motion of Mr. Monroe, the petition, communications
and other charges of the Harrisons relative to Harrison House
was referred to Mr. Allen to examine and report back to the
Board.
Recess taken to 2:00 P.M.
Session 2:00 P.M.
[Round-up
delegates expenses]
On motion of Mr. Monroe the Secretary was authorized
to pay the expenses of one delegate from each county to the
Round-up Institute, provided said expenses should not exceed
$5.00 in any case.
[Revised bid]
Architect Bowd presented the following revised bids for
the construction of the Bacteriological Laboratory and
Bacteriological stable as per appended list of charges:
Stable Lab'y. Total.
C. Shaffer & Son, Saline 3122.77 20462.39 23585.16
Chittenden & Skinner, Lansing 3341.33 23509.74 26851.07
Geo. Rickman Son, Kalamazoo 246000.00
Vanderhorst & Co. Kalamazoo 4052.00 21243.55 25295.55
C. Hoertz & Son, Grand Rapids 3356.38 20956.92 24323.30
[End page 11]
[Begin page 12]
[Changes
Bact. Lab'y.]
The list of changes above referred to is as follows:
Deductions. Laboratory
1. Sand brick (not rubbed) struck joints for interior face brick work
2. Cancel all moulded brick
3. Raising building two feet and making window frames, sash and
glass shorter, water table level with first story floor.
4. Cancel coping to areaway
5. Cancel gratings to areaway
6. Cancel stone wall to areaway
7. Cancel concrete footings to areaway
8. Cancel concrete bottom to areaway
9. Cancel drains from areaway
10. Cut stone stone trimmings Berea instead of Amherst.
11. Cancel cut stone carvings.
12. Cancel all stone transoms, 1st and 2nd story and second story belt.
13. Oak partitions make three coats of Adamant, putty finish.
14. Plain galvanized iron ridge.
15. Washington unfading black slate in place of Peach Bottom.
16. Double strength A glass in place of A.A.
17. Anti-damp course cancelled.
18. Cancel iron wall plugs and provide wood.
19. Patent wall ties make with heavy No. 11 galvanized iron wire.
20. Deafening put on top of floor lining using 1. 1/8 X 2" strips, 16" on
Centers and 1" of Portland cement. 1 to 8.
21. Maple flooring average length.
22. Wooden beams in place of steel "I" beams supporting floors.
23. Change gas pipe columns to cast.
24. Composition black boards in place of slate.
25. Varnish Berry Bros. or equal.
26. Polygon conductor pipes changed to corrugated.
27. Cancel inside porous drain tile.
28. Frame all timbers and cancel Duplex joist hangers.
29. Change attic floor to No. 1 Hemlock in place of pine.
30. Change cross wooden bar in greenhouse and make single lights.
31. Painting specified sanded; cancel sanded and paint only.
32. 2nd story windows sash and frames square.
33. Lower ceilings of 1st story 12".
34. Lower ceilings of 2nd story 12".
35. Lower stack 2'.
36. Change steel ceiling to pine and paint the same as steel
37. Carry 4" brick lining up with stone work in basement and bond
with brick headers.
38. Attic stairs change to box and make of pine.
[End page 12]
[Begin page 13]
39. Inside finish such as casings, windows, doors and base all Southern
pine and finish same with oil finish doors, pine rails and styles.
40. Additional for stone steps, front entrance.
Deduction – Stable.
1. Common brick inside.
2. Division walls to ceiling only.
3. Tar and gravel roof
4. Cancel cremating stock complete.
5. Lower height of ceiling 4".
6. Cancel steel ceiling and make pine beaded ceiling and paint the same
as specified for steel.
Of the above list of change, the Board declined to approve the
following:
Laboratory.
1. Plain galvanized iron ridge.
2. Anti-damp course canceled.
3. Composition black boards in place of slate.
4. Cancel inside porous drain tile
5. Frame all timbers and cancel Duplex joist hangers.
6. Painting specified sanded. Cancel sanded and paint only.
7. Change steel ceilings to pine and paint the same as steel.
Stable.
1. Cancel cremating stock complete.
2. Cancel steel ceiling and make pine beaded ceiling and paint same
as specified for steel.
[Bid accepted
for Lab'y.]
On motion of Mr. Monroe the bid of C. Shafer & Son, Saline,
for the construction of the Bacteriological Laboratory except
heating, lighting and plumbing and subject to the above changes
was accepted.
[Bid accepted
for Stable]
On motion of Mr. Marsh the bid of C. Shafer & Son, Saline
for the construction of the Bacteriological Stable, except heating
lighting and plumbing, subject to the above changes was accepted.
[Return
checks etc.]
On motion of President Snyder, the Secretary was authorized to
read the list of bids to competing bidders and to return
certified checks to the unsuccessful bidders after contracts shall
have been entered into with C.Shaffer & Son.
[Repr's. Hort. Lab]
Repairs to the Horticultural Laboratory to a limit of $60.
were authorized, same to be made under the direction of Prof.
Taft.
[End page 13]
[Begin page 14]
[Report of
Acct.
Humphrey.]
President Marston presented the following report from the State
accountant:
"Lansing. Mich. December 16", 1901.
Hon. T.F. Marston.
Pres. State Board Agriculture.
Bay City. Mich.
Dear Sir:
The report of the examination of the accounts of A.C. Bird
Secretary of the State Board of Agriculture, as required by Act 123. Laws
of 1895, is herewith submitted. This examination took up the accounts
as they were represented by the account current for the month
ending November 30", 1901. Page 1, is a statement of the general
situation. Pages 2 to 9 inclusive are auxiliary statements
summarized on page 1.
When I dropped into the Secretary's office last Saturday to
make this examination I was informed that the Secretary was
however,
out of the city. It is a pleasure ^ to inform you, however, that your
matters are conducted by a method that enables me to drop in
at any time whether the secretary is there or not, and check up
his cash account with the institution account. You will notice
by page 1 that the accounts agree to a cent. This is certainly very
satisfactory to this department.
There is a very awkward situation however, in connection with
this work, but this is the fault of the law. We had hoped that our
Board would obtain an amendment to this law at the last
session of the legislature. I think a bill was introduced for that
purpose but did not pass. The peculiarity to which I refer is in
having a treasurer who is in fact, so far as all your transactions
are concerned, practically nothing but a banker. Most of your
laws require the money to be paid by the State to your treasurer
but for years the state had paid out money in this way and
never received an accounting from your treasurer. The matter
was brought to the attention of ex-secretary Butterfield and he
arranged with the Auditor General to have the payments made
by the state upon requisition in favor of the secretary.
It does seem as though something ought to be done to make
the law harmonize with what appears to be a necessary
practice in the conduct of the financial work at the College.
Very respectfully
Henry Humphrey
General Accountant
[End page 14]
[Begin page 15]
[Report of
Acct. Humphrey.]
(A)
December 14, 1901.
Financial statement in connection with the examination of
A.C. Bird, Secretary of the State Board of Agriculture.
Balance overdrawn shown by last account current on file in
this department for the month ending $1787.50
Add receipts since as per sheet "B" 11070.15
Amount available to date 9282.65
Deduct disbursements as per sheet "C" 1610.32
Balance on hand at close of day December 13, 1901
as per institution accounts $7672.33
Cash in hands of A.C. Bird Secretary
as per sheet "D" night of Dec. 13, 1901 $1664.10
Bank balance of Secretary as per sheet "E"
at close of business Dec. 13, 1901, $7522.36
Deduct outstanding checks
as per sheet "G" night of Dec. 13, 1901 1514.13
6008.23
Cash in Secretarys hands and in bank at
close of day Dec. 13, 1901 $7672.33
(B.)
Statement of receipts at Agricultural College since November 30, 1901.
as shown by triplicate receipts furnished by the institution
to and including Dec. 13, 1901.
Date Name Amount
Dec. 2, 1901 State Treasurer $7.500.00
" " 3.000.00
7 Supt. of Farm Dept. 155.11
A.C. Bird, Sec'y. 320.68
Supt. South Haven Sub-station 40.00
" Horticultural Dept. 24.87
D.W. Trine, Inspector 15.00
13 B.F. Davis, Treasurer 14.49
$11070.25
[End page 15]
[Begin page 16]
[Report of
Acct. Humphrey]
[1901]
(C)
Statements of disbursements at the Agricultural College since november
30, 1901 as shown by vouchers furnished by the institution to and
including Dec. 13, 1901.
Date Name Amount.
Dec. 6, 1901 L.W. Oviatt $29.29
Wynkoop Hallenbeck Crawford Co. 1.70
American Express Co. .30
Citizens Telephone Co. 9.00
Clark Fisher 2.38
W.O. Henlow 1.25
Citizen's Telephone Co. 136.65
Jos. A. Jeffrey 6.80
9 M.L. Dean 7.20
R.N. Pettit 12.20
J.D. Towar 8.81
Jennie Buell 12.60
Emma A. Campbell 41.49
Jno. E. Eib 1.50
Robt. Smith Ptg. Co. 1.97
" Schneider Bros. 10.00
Club C 6.55
J.W. Hutchins 34.67
13 L.J. Post 52.69
N.K. Potter 30.53
P. Voorheis 20.70
Jno. R. Love 21.35
P.B. Reynolds 50.50
Queen & Co. 48.00
J.J. Ferguson 103.35
Chas. L. Weil. 8.25
J.L. Snyder 19.25
Emmett & McGowan 6.90
Mylis F. Gray 3.00
A.B. Ogilvie 45.00
Cap. Elec. Eng. Co. 47.06
F.B. Holder & Co. 1.25
Burnham & Co. 2.16
Grey Tower Stock Farm 45.00
N.N. Anderson 185.00
A.M. Emery 26.33
" " " 11.25
Rouser Bros. .55
Lansing Wheelbarrow Co. 1.32
Brown Lemore Co. 217.77
J. Stahl & Son 12.25
[End page 16]
[Begin page 17]
Date Name Amount
Dec. 13, 1901 P.E. Lacey & Co. $13.60
Donsereaux Co. & Gro. Co. 29.94
A.C. Bauer 24.51
" " " 2.54
Lawrence & Van Buren Ptg. Co. 113.06
Rikerd Lumber, Co. 142.85
$1610.32
[D]
Cash in hands of A.C. Bird, Secretary, at the close of
business Dec. 13, 1901 as follows:
Currency $206.00
Specie 1.70
Nickels, Pennies etc. .04
Cash items 1456.36
Total Total 1664.10
Classification
Currency Specie Nickels, pennies, etc
$20 bills $120 Silver. 1¢ .04
10 " 80 .50 50
5 " 5 .25 1.00
1 " 1 .10 .20
Footings $206 1.70 .04
Cash items:
Check #2946 Nov. 15, 1901 order A.C. Bird. Secy. Ag. College a/c $160.88
2953 22 " " " " " " " 290.41
2954 23 " " " " " " " 77.32
3060 Dec. 3 " " " " " " " 298.38
3061 " " " " " " " 372.09
3083 10 " " " " " " " 257.28
$456.36
[End page 17]
[Begin page 18]
(E)
[Rept. of
Acct. Humphrey]
December 14, 1901.
Cashr. City National Bank.
Lansing, Mich.
Dear Sir:
Please fill blank below ; also if not convenient to
balance Mr. B.F. Davis Treasurer (Agrl. College) account and
return checks with his bank book kindly give list of checks
not previously returned, by number, date, name and amount
and return to me and greatly oblige.
Yours truly
Henry Humphrey
General Accountant.
The condition of the above named officers account, as shown
by the books of this bank at the close of business December 13.
was
1901 ^ as follows:
Balance due him $7522.36
Amt. overdrawn by him
The checks paid by this bank
and not delivered amount as per
sheet "F" to
Very respectfully
F.J. Hopkins.
Asst. Cashr.
(G)
List of checks outstanding at close of bank hours December
13, 1901. No. 64339 . Date, Dec. 13, 1901. Name A.C. Bauer
Amount $2.54 of last check drawn to and including Dec.
13, 1901.
List of checks outstanding List of vouchers paid thereby
No. Date Name Amt No. Date Name Amt
1900 1900
61663 Aug. 23 J.W. Ogden $0.70 Aug. 23 J.W. Ogden $0.70
62120 Nov. 7 W.R. Harper .80 Nov. 7 W.R. Harper .80
1901 1901
63970 Oct. 15 H. Schaleingra 2.25 Oct. 15 H. Schaelingra 2.25
64166 Nov. 12 Walter C. Barnes 15.24 Nov. 12 Walter C. Barnes 15.24
64228 " 25 R.L. Nye 12.00 25 R.L. Nye 12.00
64252 " " J.G. Reutter 1.90 J.G. Reutter 1.90
64269 " 30 J.W. Hutchins 57.93 30 J.W. Hutchins 57.93
64293 Dec. 6 L.W. Oviatt 29.29 Dec. 6 L.W. Oviatt 29.29
64298 W.O. Winslow 1.25 W.O. Winslow 1.25
64305 9 Jennie Buell 12.60 9 Jennie Buell 12.60
64305 Emma A. Campbell 41.49 Emma A. Campbell 41.49
64306 Jno. E. Eib 1.50 Jno E. Eib. 1.50
[End page 18]
[Begin page 19]
List of checks outstanding List of vouchers paid thereby.
No. Date Name Amt Date Name Amt.
64308 Dec. 11 Schneider Bros. $10.00 Dec. 11 Schneider Bros. 10.00
64309 Club C 6.55 Club C 6.55
64310 J.W. Hutchins 34.67 J.W. Hutchins 34.67
64311 13 L.J. Post 52.69 13 L.J. Post 52.69
64312 N.K. Potter 30.53 N.K. Potter 30.53
64313 P. Voorheis 20.70 P. Voorheis 20.70
64314 Jno. A. Love 21.35 Jno A. Love 21.35
64315 P.B. Reynolds 50.50 P.B. Reynolds 50.50
64316 Queen & Co 48.00 Queen & Co. 48.00
64317 J.J. Ferguson 103.35 J.J. Ferguson 103.35
64318 Chas. L. Weil 8.25 Chas. L. Weil 8.25
64319 J.L. Snyder 19.25 J.L. Snyder 19.25
64320 Emmett & McGowan 6.90 Emmet & McGowan 6.90
64321 Myles F. Gray 3.00 Myles F. Gray 3.00
64322 R.B. Ogilvie 45.00 R.B. Ogilvie 45.00
64323 Cap.Elec.Eng.Co 47.06 Cap.Elec.Eng.Co 47.06
64324 F.B. Walder & Co. 1.25 F.B. Walder & Co 1.25
64325 Burnham & Co 2.16 Brunham & Co 2.16
64326 Gray Town Stock Farm 45.00 Gray Town Stock Farm 45.00
64327 H.H. Andrews 185.00 H.H. Andrews 185.00
64328 A.M. Emery 26.33 A.M. Emery 26.33
64329 A.M. Emery 11.25 A.M. Emery 11.25
64330 Rouse Bros. .55 Rouse Bros. .55
64331 Lansing Wheelbarrow Co 1.32 Lansing Wheelbarrow Co 1.32
64332 Brown Lumber Co. 217.77 Brown Lumber Co. 217.77
64333 J. Stahl & Son 12.25 J. Stahl & Son 12.25
64334 P.E. Lacy & Co 13.60 P.E. Lacy & Co 13.60
64335 DonsevauxClo.&Gro.Co 29.94 DonsevauxClo.&Gro.Co 29.94
64336 A.C. Bauer 24.51 A.C. Bauer 24.51
64337 Rikerd Lumber Co 142.85 Rikerd Lumber Co 142.85
64338 L. VanBuren P. Co. 113.06 L. VanBuren P. Co. 113.06
64339 A.C. Bauer 2.54 A.C. Bauer 2.54
$1514.13 $1514.13
On motion of Mr Allen the report was accepted, ordered
filed and spread upon the records.
[Experts for
Power Plant.]
On recommendation of the Committee on Buildings and College
Property, Pres. Snyder and Prof. Weil were authorized to employ
experts to consult with Prof Weil in completing plans for power
plant.
[Contract with
C.Shaffer, Son
to be entered
into.]
On motion of Mr. Monroe, the Secretary and Architect Bowd
were authorized to enter into a contract with C. Schaffer & Son
[End page 19]
[Begin page 20]
for the construction of a bacteriological laboratory and a bacteriological
stable.
[Secretary
Bird's
resignation]
Secretary Bird presented the following resignation and asked
for immediate action:
"Inasmuch as the firm of Clipper, Spaulding & Company
of which I am Secretary and Treasurer, desires to enter into
competition for the furnishing of brick in large quantites to the
College the coming season, from which competition said firm
would be precluded by statute were I to continue in my
present position, and inasmuch as my duties in connection
with the West Michigan Nursery Company , Benton Harbor
are continually making new and increased demands upon
my time, I herewith respectfully tender my resignation as
secretary of the State Board of Agriculture, Agricultural
College and Experiment Station, same to take effect May, 31,
1902.
A.C. Bird
Secretary.
Agricultural College. Mich.,
Feb'y. 27, 1902
On motion resignation was accepted.
Adjourned to March 26 (Wednesday) 1902. 2:00 P.M. College
Board Rooms.
[End page 20]
[Begin page 21]
Board Meeting Board Rooms
2:00 P.M. Wednesday, March 26, 1902.
All members present except the Governor.
Minutes of previous meeting read and approved.
Mr. Monroe moved that the Board proceed to the election of
a Secretary, and that before the ballot be taken there be read to the
Board all applications and testimonials received.
The applications of Hon. Lewis M. Miller and Hon. B.A. Nevins
together with accompanying letters, were read.
[Election of
Secretary]
[A.M. Brown]
Mr. Wells presented the name of Hon. A.M. Brown. Mr. Marsh
supported the application of Hon. B.A. Nevins. With the names of
Messrs. Brown, Nevins and Miller before the Board, on motion
of Mr. Allen, the Board proceeded to ballot. Result of ballot.
whole number of votes cast 7. of which A.M. Brown received
6 and B.A. Nevins 1. On motion of Mr. Allen, the election
of Mr. Brown to the position of Secretary of the State Board
of Agriculture, Secretary of the Agricultural College and Secretary
of the Experiment Station for the period beginning June 1. 1902
and ending the last Wednesday in February 1903 at a salary
of $1800.00 per year beginning June 1. 1902 and residence after
August 1, 1902, was made unanimous.
[Matter of
oak tree
settled]
Mr. Way appeared before the Board and gave assurances
that he would deliver the logs from the tree cut on the
athletic field to such mill in Lansing as the Board may
direct and that he would set out six maple trees on said
athletic field, subject to the approval of the superintendent
of grounds. This is in consideration of having cut oak tree
on said athletic field through mistake on his part as to boundary
lines.
[Mr. Angell]
Mr. Angell and his attorney appeared before the Board and
made a verbal request for right of way across the College
grounds for drain and sewer, from lands adjoining College
grounds on the north, owned by Mr. Angell. The gentlemen were
requested to reduce their petition to writing and present to the
Board at some future date.
[M.S. on
J.D. Towar.]
President Snyder presented the recommendation of the Faculty
that the degree of Master of Science be conferred on J.D. Towar
of the class of '85. Adopted.
[End page 21]
[Begin page 22]
[Request for
equipt. Bact
Lab'y.]
The request of Dr. Marshall for equipment of new Bacteriological
Laboratory was referred to the Academic Committee.
[New forcing
house.]
The recommendation of Director Smith regarding a new forcing
house for the experiment Station was referred to the experiment
Station committee.
[Harrison
matter]
Mr. Allen presented report as special committee on the
Harrison charges, to the effect that the Harrisons refused to testify
before a single member of the Board but desired to be heard by
the whole Board. On motion of Mr. Allen it was resolved
to take the matter of the Harrison charges up at the next
regular meeting of the Board and that the Secretary be
instructed to notify the Harrisons to that effect.
[Secretary's
Report.]
The Secretary presented the following business report:-
Agricultural College, Mich. 3/26/02.
To the Honorable State Board of Agriculture.
Gentlemen: I would respectfully present the following business
report from my office since the last meeting of the Board:
It seems to me at this time opportune that I should present
in a general way the financial condition of the College so far as
the same may effect building operation and permanent improve-
ments. There remains available in the State Treasury on this
date the following amounts: Land Grant interest fund, $555.00
Tenth-mill fund, $80,000.00. On March 31" there will be
transferred from the Land Grant interest fund. estimated $15.50000
On the same date it will be necessary to draw from said
fund for the payment of bills for this current month $10,000.00
all of which will have been expended by the close of business
March 31", with possibly an overdraft of a few hundred
dollars. During the month of April students fees will be
received amounting to about $4000.00. There will then remain
in the Land Grant Interest fund approximately $6.000.00 which
added to the students fees for said month will carry the current
expenses of the institution through the month of April. For the
month of May $10.000 more will have to be taken from the
Tenth-mill fund. In my opinion this will leave us with
an overdraft on the last day of May of from $3,000 to
$5,000. Notwithstanding this fact and notwithstanding the
ease with which said overdraft could be prevented by
drawing from $3,000. to $5,000 more from the Tenth mill
fund. I would respectfully ask permission of the Board to
allow the overdraft to prevail on that date for the reason
that if said overdraft can be carried through June, it together
[End page 22]
[Begin page 23]
with the expenses of June, which will of course continually increase
said overdraft, will all be taken care of from the regular quarterly
transfer of the Land Grant interest fund June 30, 1902. This procedure
will finish the fiscal year with a balance in the treasury
$70.000. building purposes. On July 1" there will be available for
and also leave ^ available for ^ current expenses the $100,000.00
of the Tenth-mill fund for the succeeding year, also on July 15"
there will be received from the Morrill grant $25,000. Without
drawing on the Tenth-mill fund at all, the $25,000 referred to
will cover the current expenses of the institution for the two
months of July and August and the current expenses for
September can be met by the Land grant interest transfer
of September 30; leaving the second year's Tenth-mill fund
intact until some time in October, the same as during
the past year. In other words, the plan I suggest will
practically follow the plan carried out during the preceding
year. The only objection to it lies in the fact that the College
will carry an overdraft larger than it has ever before carried,
for something like thirty days. But while this overdraft
will show against the College on the books of the Auditor
General in the current funds, there will be a sufficient
balance in the special building fund to more than wipe
out same and at no time will our balance with the
College Treasurer in the City National Bank be exhausted.
The one thing to be gained in all this is the saving of $5,000.
more to be made available for building purposes. during the
coming season.
[Finances]
At this meeting of the Board the Auditor General should
be asked to set aside from the special building fund of
$42,000 a sufficient amount to complete the bacterio-
logical laboratory. I would suggest that the amount be
made adequate, for anything remaining can easily be
transferred, whereas if the amount were not sufficient
the State Board of Corrections and Charities would again
have to be appealed to.
During the past month I have spent some time
with the Auditor General and State Accountant in the
attempt to plan for the beginning of active work in the
installation of the Power Plant. The difficult point lay in
the statute requiring a sufficient amount of funds to be on hand
for the completion of the work before any part of same shall be
begun. Yesterday I secured from the State Accountant
permission to present to the Board the following plan:
First, that the Board should authorize the Secretary to make
the following showing to the Auditor General in writing_ that
of the $42,000 set aside as a special building fund, $3,000
has already been apportioned for preliminary plans on the
[End pge 23]
[Begin page 24]
Power Plant. $27.000 (or whatever amount the Board may
decide upon) has been set aside for the Bacteriological
Laboratory, leaving available $12,000.00 (?). Also that on June
30" there will remain from this year's Tenth-mill fund an
unexpended balance of $70.000. Then if the Board sees fit, a
resolution setting aside a sufficient amount to complete
any one portion of the work involved in the installation of
the Power Plant as, for instance, the construction of the
tunnel system, together with the statement that not more than
$12.000. will be required on same before June 30". that in the
opinion of the State Accountant said resolution would receive
favorable consideration at the hands of the Auditor General.
I have gone into this matter somewhat carefully and would
recommend that such action be taken.
Formal application for the position of Secretary of the Board
was received on the 9" inst. from Hon. Lewis M. Miller.
Copies of this letter were promptly mailed to each member
of the Board. A similiar application was received on the 25"
inst from Hon. B.A. Nevins. Owing to the lateness of the
copies of same
date it was impossible to forward to members of the Board ^
previous to your assembling here. There have also been filed
for the consideration of the Board, certain endorsements.
Fireman Geo. L. Perry asks for leave of absence for six
months or less, beginning with April 10" next. If the Board
sees fit to grant his application, the work at the Boiler House
can be accomodated to said arrangement without serious
diffculty.
From Prof. Holdsworth there has been handed me to
present to the Board the request for an additional
apportionment to the department of drawing for the current
six months, of $150.00 Prof. Holdsworth with said request
makes the statement that the funds in question have all
been used in the fitting up and equipping of the new quarters
for the drawing classes in the Dairy Building. My records
show that this full amount has been used in the making
of cases and equipping of said room for the department.
A communication has been received from Castner, Curan
and Bullitt from whom we have purchased Pocahantas
coal for the past two years, regarding the contract for next
year.
[Contract
Bact Laby]
Pursuant to instructions of the Board, the contract
herewith presented for the construction of a Bacteriological
Laboratory and a Bacteriological Stable was entered into
with C. Schaffer & Son. Saline. Mich. on March 1", 1902.
I also present herewith bond filed by said contractors:
[End page 24]
[Begin page 25]
This Agreement, made this first day of March in the year One
thousand nine hundred two (1902) by and between C. Schaffer & Son.
Saline. Michigan, party of the first part (hereinafter designated the
Contractors) and the State Board of Agriculture, Agricultural
College, Michigan, Party of the second part (hereinafter designated
the Owner), Witnesseth, that the Contractors in consideration
of the fulfillment of the agreements herein made by the Owner
agree with said owner as follows:
Article I. The Contractors under the direction and to the
satisfaction of E.A. Bowd, architect, acting for the purposes of
this contract as agent of the said owner, shall and will provide
all materials and perform all work mentioned in the speci-
fications and shown on the drawings prepared by the said
architect for the Mason work, Drains, Cut stone, Plastering,
Carpenter work, Tin, Galvanized iron, Slate Steel ceilings,
Painting. Oiling. Glass. Hardware, etc., etc. for Bacteriological
Laboratory Building, agreeing to the following changes:-
1. Sand brick (not rubbed) struck joints for interior face birch work.
2. Cancel all moulded brick.
3. Raising building two feet and making window frames, sash
and glass shorter, water table level with first story floors.
4. Cancel copings to areaways.
5. Cancel gratings to areaways.
6. Cancel stone wall to areaways.
7. Cancel concrete footings to areaways.
8. Cancel concrete bottom to areaways.
9. Cancel drains from areaways.
10. Cut stone trimmings Berea instead of Amherst.
11. Cancel all stone carvings.
12. Cancel all stone transoms, first and second stories and
second story belt.
13. Oak partitions make three coats of adamant, putty
finish.
14. Washington unfading black slate in place of Peach Bottom.
15. Double strength "A." glass in place of "AA"
16. Cancel iron wall pugs and provide wood.
17. Patent wall ties made with heavy No. 11 galvanized iron wire.
18. Deafening put on top of floor lining, using 1.1/8" X 2"
strips. 16" on centers and 1" of Portland cement 1" to 8".
19. Maple flooring average length.
20. Wooden beams in place of steel I beams supprting
floors.
21. Change gas pipe columns to east.
22. Varnish, Berry Bros. or equal.
23. Polygon conduct pipes changed to corrugated.
[End page 25]
[Begin page 26]
24. Change attic floor to No. 1 Hemlock in place of pine.
25. Change cross wooden bars in greenhouse and make single
lights.
26. Second story windows, frames and sashs square.
27. Lower ceilings of first story 12", lower ceilings of second
story 12".
28. Lower stack 2".
29. Carry 4" brick lining up with stone work in basement
and bond with brick headers.
30. Attic stairs change to box and make of pine.
31. Inside finish such as casings, windows, doors and
base all Southern Pine and finish with same oil finish
doors, pine rails and styles.
32. Additional for stone steps, front entrance for which
drawings and specifications are identified by the
signatures of the parties hereto.
such
Art. II. The Architect shall furnish to the Contractors ^ further
drawings or explanations as may be necessary to detail and
illustrate the work to be done, and the contractor shall conform
to the same as part of this contract so far as they may be
consistent with the original drawings and specifications
referred to and identified as provided in Art. I.
It is mutually understood and agreed that all drawings
and specifications are and remain the property of the Architect.
Art. III. No alterations shall be made in the work shown or
described by the drawings and specifications, except upon a written
order of the architect, and when so made, the value of the work
added or omitted shall be computed by the architect, and the
amount so ascertained shall be added to or deducted from
the contract price. In case of dissent from such award
by either party hereto, the valuation of the work added or
omitted shall be referred to three (3) disinterested arbitrators, one
to be appointed by each of the parties to this contract and the
third by the two thus chosen, the decision of any two of whom
shall be final and binding, and each of the parties hereto shall
pay one-half of the expenses of such reference.
Art. IV. The contractor shall provide sufficient, safe and
proper facilities at all times for the inspection of the work
by the architect or his authorized representatives. They shall within
twenty-four hours after receiving written notice from the
architect to that effect, proceed to remove from the grounds or
buildings all materials condemned by him, whether worked
or unworked and to take down all portions of the work
which the architect shall by like written notice condemn
as unsound or improper, or as in any way failing to
[End page 26]
[Begin page 27]
conform to the drawings and specifications.
Art. V. Should the contractors at any time refuse or neglect
to supply a sufficiency of properly skilled workmen, or of
materials of proper quality, or fail in any respect to prosecute
the work with promptness and diligence, or fail in the
performance of any of the agreements herein contained, such
refusal, neglect or failure being certified by the architect, the
owner shall be at liberty after three days written notice to the
contractors to provide any such labor or material and to deduct
the cost thereof from any money due or thereafter to become
due to the Contractors under this contract, and if the Architect
shall certify that such refusal, neglect or failure is suffi-
cient ground for such action, the owner shall also be at
liberty to terminate the employment of the contractors
for the said work and to enter upon the premises and
take possession, for the purpose of completing the work
comprehended under this contract, of all materials, tools,
and appliances thereon, and to employ any other person
or persons to finish the work and to provide the
materials therefor, and in case of such discontinuance
of the employment of the contractors, they shall not be
entitled to receive any further payment under this contract
until the said work shall be wholly finished, at which
time, if the unpaid balance of the amount to be
paid under this contract shall exceed the expense
in finishing the work, such excess shall be paid by the Owner
incurred by the Owner ^ to the Contractors, but if such
expense shall exceed such unpaid balance, the Contractors
shall pay the difference to the Owner. The expense
incurred by the Owner as herein provided, either for
furnishing the materials or for finishing the work and
any damage incurred through such default, shall be
audited and certified by the architect, whose certificate
thereof shall be conclusive upon the parties.
Art. VI. The Contractors shall complete the several
portions and the whole of the work comprehended in this
agreement by and at the time or times hereinafter stated:
To be completed not later than Sept. 1", 1902. The Contractors
to pay to the Owner the sum of $10.00 for every day
thereafter the building remains unfinished subject as
provided in Act. VIII. of this contract, provided that
possession be given not later than March 20", 1902.
Art. VII. Should the contractors be obstructed or delayed in
the prosecution or completion of their work by the act, neglect,
delay or default of the Owner or the Architect or of any other
contractor employed by the Owner upon the work or by any
damange which may happen by fire, lightning, earthquake
[End page 27]
[Begin page 28]
or cyclone or by the abandonment of the work by the employees
through no default of the contractors, then the time herein fixed
for the completion of the work shall be extended for a period
equivalent to the time lost by reason of any or all of the causes
aforesaid; but no such allowance shall be made unless claim
therefor is presented in writing to the architect within twenty-
four hours of the occurrence of such delay. The duration of such
extension shall be certified to by the architect but appeal
from this decision may be made to arbitration as provided
in Art. III of this contract.
Art. VIII. The owner agrees to provide all labor and
materials not included in this contract, in such a manner
as not to delay the material progress of the work, and in
the event of failure so to do, thereby causing loss to the
contractors, agrees that he will reimburse the Contractors
for such loss ; and the Contractors agree that if they shall
delay the material progress of the work so as to cause any
damange for which the Owner shall become liable (as
above stated) then they shall make good to the owner
any such damages. The amount of such loss or damage
to either party hereto, shall in every case, be fixed and
determined by the architect or by arbitration as provided
in Art III of this contract.
Art IX. It is hereby mutually agreed between the parties
hereto that the sum to be paid by the Owner to the Contractors
for said work and materials shall be $20,812.39, subject to
additions and deductions as herein before provided, and that such
sum shall be paid in current funds by the Owner to the
Contractors in installments as follows: On estimate made by the
Architect as the work progresses, not oftener than once every
thirty days, retaining twenty per cent on all estimates until the
final completion and acceptance of the building.
The final payment shall be made within thirty days after
this contract is fulfilled.
All payments shall be made upon written certificates
of the architect to the effect that such payments have become
due.
If at any time there shall be evidence of any lien or claim
for which, if established, the Owner of the said premises might
become liable, and which is chargeable to the Contractors,
the Owner shall have the right to retain out of any payments
then due or thereafter to become due, an amount sufficient
to completely indemnify him against such lien or claim.
Should there prove to be any such claim after all payments
are made, the Contractors shall refund to the Owner all
moneys that the latter may be compelled to pay in
[End page 28]
[Begin page 29]
discharging any lien on said premises made obligatory in
consequence of the Contractors default.
Art. X. It is further mutually agreed between the parties
hereto, that no certificates given or payment made under
this contract, except the final certificate or final payment,
shall on conclusive evidence of the performance of this
contract, either wholly or in part, and that no payment
shall be construed to be an acceptance of defective work
or improper materials. The Board shall have access to
the building at all times during the progress of the work.
Art. XI. the contractors shall insure and keep insured the
building in question as soon as said building shall be
sufficiently completed to secure insurance on builders' risk,
in some good and responsible company, to be approved by
the State Board of Agriculture, against loss and damage
by fire, for the full amount from time to time as the
progress of the building will warrant, and assign the
policy to the State Board of Agriculture.
indemnity
Art. XII. The Contractors are made subject to an ^ bond
of $600000 for the faithful performance of the contract and
the payment of bills. Bond to be satisfactory to the State
Board of Agriculture.
Art. XIII. The said parties for themselves, their heirs,
executors, administrators, successors and assigns, do hereby
agree to the full performance of the covenants herein contained.
In Witness Thereof, the parties to these presents have
hereunto set their hands and seals the day and year first
above written.
Party of the first Part. C. Schaffer & Son
" " " second " State Board of Agriculture
A.C. Bird, Secretary
E.A. Bowd, Architect
Bond.
The Aetna Indemnity Co., Hartford, Conn.
[Bond]
Know All Men by these Presents, that we, C. Schaffer
and Son. of Saline, County of Washtenaw, State of Michigan, as
principal and the Aetna Indemnity Company of Hartford, Conn.
as surety, are held and firmly bound unto the people of
the State of Michigan in the sum of Seven Thousand Dollars
($700000) to the paymnent thereof well and truly to be made
we bind ourselves jointly and severally our heirs, executors,
administrators, successors or assigns, firmly by these presents.
[End page 29]
[Begin page 30]
Sealed with our seals and dated this 14th day of March. A.D.
1902.
Whereas, the above named principal has entered into the annexed
contract on the first day of March, 1902 with the State Board
of Agriculture of the State of Michigan wherein the said principal
covenanted and agreed as follows, to wit: -- To furnish the materials
and labor of all kinds necessary for the completion of a bacteriological
laboratory and bacteriological stable exclusive of heating, lighting
and plumbing according to the plans and specifications of the
architects.
And whereas, under a certain act of the legislature of the
State of Michigan, entitled "An Act to insure payment of wages
earned and for material used in constructing, repairing or
ornamenting public buildings and public works" approved May
16", 1883 and as amended by an act approved April 15, 1885
the above contract is fully contemplated and governed by the
provisions and requirements of same.
Now Therefore, the condition of this obligation is such that
if the said C. Schaffer & Son, principal, as aforesaid, shall in all
respects well and faithfully execute and perform, live up to
and abide by the terms of said contract and if said principal
and any sub-contractor to whom the whole or any part
of said contract may be assigned or let, shall well and truly
pay, as the same may become due to any person, firm or
corporation on account of labor performed or material furnished
in the construction, erection, repairing or ornamenting of such
building, work or improvement, then this obligation shall be
void, otherwise the same shall be in full force and effect.
C. Schaffer, & Son.
The Aetna Indemnity Company
by Geo. B. Fowler, Ass't. Sec'y.
Chas S. McDonald, Att'y-in-fact.
[End page 30]
[Begin page 31]
[Contract Stable]
Hospital Stable.
This Agreement made this first day of March in the year One
Thousand Nine Hundred Two (1902) by and between C. Schaffer & Son
Saline, Michigan, party of the first part (hereinafter designated the
Contractors) and the State Board of Agriculture, Agricultural College
Michigan, party of the second part (hereinafter designated the
Owner) Witnesseth that the Contractors in consideration of the
fulfillment of the agreements herein made by the Owner, agrees
with said Owner as follows:
Article I. The Contractors under the direction and to the satisfaction
of E.A. Bowd, Architect, acting for the purposes of this contract
as agent of the said owner shall and will provide all the
materials and perform all the work mentioned in the specifi-
cati
Request a Reproduction[Begin page 551]
Meeting State Board of Agriculture
January 15, 1902
College Board Rooms
Present. Messrs. Monroe, Snyder, Wells, Allen.
No quorum
Adjourned.
[End page 551]
[Begin page 1]
Meeting of State Board of Agriculture
Board rooms. College, Jan'y 29, 1902
11:00 A.M.
Present. Messers. Monroe, Watkins, Wells, Allen, Snyder, Vice-president
Monroe in the chair.
Minutes of previous meeting read and approved.
College Trespass Agent F.E. Skeels made his final report on the
re-appraisal of College lands.
Recess taken to 1:00 P.M. same day.
Afternoon Session.
Some members and Mr. Marsh present.
[Lands
reserved]
Mr. Allen presented the following resolution which upon motion
was adopted:
"Resolved, that the Agricultural College lands situated in the
counties of Alcona, Alpena, Oscoda and Presque Isle as presented this
day in his report to the Board, by College Trespass Agent Skeels, be
offered for sale at the minimum prices thereon estimated by said agent
which estimates and accompanying remarks are hereby ordered to be
filed with the Commissioner of the State Land Office and said
prices so estimated by said agent are hereby ratified and approved
and made the minimum prices as fixed by this Board – to take
effect on and after January 29", 1902 and until otherwise ordered."
[Mr. Louds
letter]
The Secretary presented the following letter:
AuSable, Mich. January 24" 1902.
A.C. Bird, Secretary
Agricultural College, Mich.
Dear Sir:
Some time ago I made a statement that I met Mr.
Skeels at Munising and that a certain conversation took place
in regard to Agricultural lands. I find upon investigating this
matter that I was mistaken and that it was not Mr. Skeels that
I met at that time, but Mr. King, and I am now writing to
correct my former statement, and to notify the members of the
[End page 1]
[Begin page 2]
Board through you of my error.
Hoping that my error has not been the cause of injuring Mr.
Skeels, I am,
Very respectfully yours,
Geo. A. Loud"
[Price of land]
On motion of Mr. Wells the minimum paid on the se 1/4 of the sw 1/4
of Section 11 Town 24 n. Range w, was reduced from $800 to $500 per
acre, on the recommendation of College Trespass Agent Skeels.
[Prof Towar's
resignation]
prof. resignation (pencilled in)
Pres. Snyder presented the recommendation of J.D. Towar as
Agriculturist of the Experiment Station to take effect May 1st, 1902
or at some previous date, provided Prof Towar shall so desire, and
shall have arranged his work at this station in proper shape to
turn over to his successor.
On motion of Mr. Watkins, Prof. Towars resignation was
accepted in accordance with his written request of this day.
Certain recommendations of Dir. Smith were referred to the
committee on experiment station.
[Apportionment
for bulletins]
On motion of Mr. Wells the consideration of the amount to be
apportioned for printing bulletins for the present year was referred
to the finance committee and Pres. Snyder and Dir. Smith.
The request for additional pantry and cold storage space in the
Women's Building was referred to the committee on buildings and
College property.
[Street car depot]
On motion of Mr. Watkins the fitting up of the street car depot
for the additional comfort of the College patrons of the road
was referred to the President and Secretary of the college, with power.
[Mr. Newman's
salary]
The request of Mr. Newman for increase in salary was referred
to the committee on employees.
[plans
Bact. Lab'y]
On motion of Mr. Marsh the plans presented by Architect Bowd
for the bacteriological laboratory were adopted and the Secretary
was instructed to advertise for bids for the construction of same
after said plans shall have received the approval of the State
Board of Health and the State Board of Corrections and Charities.
[End page 2]
[Begin page 3]
[Bact. Stable
plans]
On motion the plans presented by Architect Bowd for the bacterio-
logical stable were adopted and the Secretary was instructed to advertise
for bids for the construction of same after said plans shall have
received the approval of the State Board of Health and the State Board
of Corrections and Charities.
Recess taken to 7:00 P.M. same day.
Evening Session.
[Location of
tunnels, conduits]
On motion of Mr. Wells the location of the main tunnels and
conduits and power house as shown on the plans of Prof. Weil
was adopted.
[Location of
Bact. Lab'y.]
On motion of Pres. Snyder the location of the bacteriological
botanical &
laboratory was fixed between the ^ horticultural laboratory with
the front on a line not to exceed ten feet east of a line drawn
north of the east side of the botanical laboratory.
[Care of sick
in Board rooms]
On motion of Mr. Marsh, Pres. Snyder was authorized to use the
Board rooms for the care of sick students, if in his discretion
it be necessary.
On motion of Pres. Snyder, the following resolutions were
adopted =
[H. Bill 8735]
"Resolved, by the Michigan State Board of Agriculture, That
the Bill H.R. 8735, now pending in Congress, proposing to use a
portion of the proceeds of the sales of public lands to provide the
Agricultural Colleges of the country with increased means of
instruction in mining, metallurgy, geology, road-making, forestry,
agricultural engineering etc., is of incalculable importance to the
mining, agricultural and other interests of Michigan and we most
earnestly request our Senators and Representatives in Congress to give it
their active and effective support.
Resolved, That if said Bill U.R. 8735 becomes a law
in its present form, this Board shall recommend to our State
Legislature that it enact a law setting over one-half the funds
made available by said law, to the College of Mines to be
used for instruction in mining, the other half to be retained
by the Agricultural College for instruction and experimentation
in forestry and road-making.
Resolved, That in the judgment of this Board, the proceeds
of the sales of public lands (since these lands are a common
property of the whole people) should be applied to purposes
[End page 3]
[Begin page 4]
which are equally important to all sections of the country and not
merely to those of particular localities.
[Hospital
supplies]
On motion of Pres. Snyder an amount not to exceed $7500 was
appropriated for supplies for hospital.
[Reception for
Sec'y. Wilson]
On motion of Mr. Allen an amount not to exceed $7500 was
appropriated for the giving of a reception to Secretary Wilson and
other speakers and delegates to the Round-up institute to be held at
the College the last four days in February, said reception to be
given on the evening of the address of Secretary Wilson.
[Secy's report]
The Secretary presented the following report =
To the Honorable State Board of Agriculture,
Gentlemen: I would respectfully submit the following business
report from my office since the last meeting of the Board:
The Board will remember that of the appropriation of $100.00 for the
alumni banquet of 1900 there was returned unexpended $32.00. In
addition to this amount there was saved $2000 through the free
service of the young women students who prepared and served the
banquet. By vote of the alumni committee in charge this fund
was reserved for the purchase of some suitable furniture for the
Women's Building. That committee has since decided to invest
the amount in an electric clock which has been purchased and
installed in the front corridor of the Women's Building.
[Guards in
basement windows
W. Bld'g.]
In accordance with Board resolution, guards have been
placed in all the basement windows of the Women's Building
cost of same $158.55.
In the semi-annual apportionment of funds, nothing was
provided for the publication of experiment station bulletins.
[Price of lands]
This office is in receipt of several communications from would-be
purchasers of College lands, complaining that the prices fixed upon
same are too high and offering a less price for said lands.
Will the Board please instruct me regarding proper replies to be
made to these parties.
I am in receipt from Henry Humphrey, General Accountant,
of the following communication=
[State Acct.
letter]
Lansing. Mich, January 3, 1902
Mr. A.C. Bird. Sec.
Agricultural College. Mich
Dear Sir: Voucher No. 63997 for $4.35 paid P.N. Stevens, faculty
[End page 4]
[Begin page 5]
representative at foot ball games, Detroit, has been referred to the Auditor
General and I am directed by him to say that he does not see his
way clear to audit the voucher. You are familiar with the method
of replacing money in your treasury by triplicate receipts when
vouchers have been disallowed.
Very respectfully
Henry Humphrey
General Accountant
On talking the matter over with Auditor General Powers, he
suggested that the Board take formal action as to whether they
desire this expense to be paid from College funds.
[Repairs]
I would respectfully call the attention of the board to the
following large repairs which will be needed the coming summer.
Roof on Presidents residence, roof on Wells Hall, and the general
refitting of the Edwards house. It seems to me that the prepa-
ration for these repairs should be taken up at once.
[Bath House]
I would respectfully call the attention of the board to the resolution
adopted some two years ago, assuring the students that the first
matter to be taken up in the line of buildings would be the
construction and equipment of a bath house. Acting under that
assurance repairs on the present bath house have practically
ceased since that time, since it was then decided that the
present quarters were practically beyond repair. With these facts
in view and in accordance with Board resolution, I have
gathered some general data regarding the cost of equipment
of a bath house of a suitable size to accomodate the growing
needs of the institution. This data is now in shape to be
turned over to the Board or to a committee of the Board, as
you shall decide.
[Lights]
In accordance with Board resolution a contract has been
entered into with A.A. & F.B. Piatt to furnish power for
electric current for the year ending December 31, 1902; at the
rate of $22500 per month, with the privilege, at the option
of the Board of renewing said contract for one more year,
provided said A.A. & F.B. Piatt be given notice previous to
Oct. 1, 1902.
[Lot 9 Delta]
Lot #9, College Delta, has been sold to Messrs. F.C. Kenney
and B.O. Longyear, and Lot #10 to Mr. G.C. Humphrey, each
party giving a bond for $50000 guaranteeing the erection within
a year of a house costing not less than $1400.
[End page 5]
[Begin page 6]
[Title to Lot 6]
In making these conveyances I have discovered that the title
of Mr. F.C. Kinney to Lot 6, upon which he has erected his residence
is defective from the fact that the notary who took the affidavit
of I.H. Butterfield, Secretary, was personally interested in the transaction
I would suggest that the only way in which the title can be
cleared is for the State Board of Agriculture to make new conveyance
of said property. and I would respectfully ask authority to make
same.
All of which is respectfully submitted.
A.C. Bird
Secretary
M.A.C. January 29", 1902.
On motion the Board unanimously requested the auditing of
Voucher #63997 mentioned in above report.
[Deeds to lots]
On motion the President and Secretary of the Board were
authorized to execute deeds in behalf of the Board to Messrs.
F.C. Kenney and B.O. Longyear, and Mr. Geo C. Humphrey,
in accordance with the above report.
[Quit claim
deed to Lot 6]
On motion, the President and Secretary of the Board were
authorized to execute quit-claim deed to Mr. F.C. Kenney to Lot
#6, as suggested in above report.
Recess taken to 9:00 A.M. January 30".
Morning Session,
Jan'y. 30, 10:00.
Same members present.
[$100. for Sec'y
Faculty]
Pres. Snyder moved the setting aside of $10000 for the use of
secretary of faculty, same to be added to the President's
apportionment. Carried.
[Pres. Snyder's
expences to Washgton]
On motion of Mr. Wells, the Board recommended the approval
by the Board of State Auditors of the bill of expenses incurred
by Pres. Snyder to Washington in behalf of prospective legislation
affecting the interests of the College.
[Appm't. of
F.W. Robison]
Mr. Watkins from the committee on experiment station and the
committee on employees recommended the appointment of Mr.
F.W. Robison as assistant chemist of the experiment station at a
salary of $1000.00 per year _ Approved.
[End page 6]
[Begin page 7]
[Bact. Stable
to be paid from
Exp. Sta. Funds]
On motion of Mr. Marsh the erection of the bacteriological stable
was authorized to be paid from experiment station funds.
On motion of Mr. Marsh $4,000 was apportioned for the publi-
cation of bulletins for the year beginning January 1, 1902 and
ending December 31, 1902.
[Attic of Bat.
Laby.]
Mr. Marsh from the committee on buildings and College
property recommended the finishing of the attic of the botanical
laboratory for the purpose of a class room and storage room
at an expense not to exceed $7500. On motion recommendation
adopted.
[Bath room
in U.P. Hedricks
quarters]
Mr. Marsh from the same committee recommended that a
bath room and closet be installed in the quarters occupied by
Prof. U.P. Hedrick, cost not to exceed $100. On motion
recommendation adopted.
[Plans for Bath House.]
Mr. Allen moved that Architect Bowd be instructed to
complete plans and elevations for bath house to cost not to
exceed $18,000 and submit same at next meeting of Board.
Carried.
[Furniture in
Board Rooms]
Mr. Marsh moved that the Secretary be instructed to re-
arrange furniture in Board rooms and provide new mattresses
and better bedding for same before next meeting of Board. Carried
Mr. Wells moved that when the Board adjourned it should
be to meet at the College Board rooms Wednesday, February
26", 1902 at 1:30 P.M. Carried.
Adjourned.
[End page 7]
[Begin page 8]
Meeting of State Board of Agriculture
College Board Rooms, Feb'y. 26th.
1902.
1:30 P.M.
All members present except the Governor:
Minutes of previous meeting read and approved.
[Opened bids
for
Bact. Lab'y.]
On motion of Mr. Wells the Board went into executive session
to open bids for buildings.
On motion of Mr. Wells, the Board proceeded to open bids for
the construction of a bacteriological laboratory and a bacteriological
Stable, exclusive of heating, plumbing and lighting.
The following bids being delivered to the Board by Architect
Bowd were then opened:
Stable Laboratory Total
C. Shaffer & Son, Saline $4007.77 $26275.53 $30283.30
Chittenden & Skinner, Lansing 4266.83 27177.50 31444.33
Geo. Richman & Son, Kalamazoo 2450.00 24914.00 27364.00
Vanderhorst & Co. 5500.00 24260.00 29760.00
C. Hoertz & Son, Grand Rapids 4111.38 24648.72 28760.10
On motion of Mr. Monroe, plans and specifications were referred
back to the Architect to confer with bidders and secure from them
the most favorable propositions concerning changes, and report to
the Board at 2:00 P.M. the following day.
[Instr. Math.]
On motion, the employment of an instructor in Mathematics
in place of Mr. Brasefield was referred to the chairman of the
committee on employees, President Snyder and Professor Vedder with
power.
[Oak tree
cut.]
The President and Secretary of the College were directed to take
immediate steps to bring to justice the party who cut the oak tree
on the athletic field.
[Reprs. on
Hort. Lab'y.]
The request of Prof. Taft for repairs to the horticultural laboratory
was referred to the committee on Buildings and College Property.
[Recommendation
Prof. Smith]
Certain recommendations of Professor Smith were referred
to the committee on Experiment Station.
[End page 8]
[Begin page 9]
[Lot on Delta
to Mr. Krentel]
The request of Messrs. F.C. Kerney and B.O. Longyear, that the
Board sanction their action in selling Lot No. 9. College Delta to
Mr. Andrew Krentel, was approved.
[Mr. Skeels
name]
The Secretary was authorized to write Mr. Skeels that he shall
not use his name in connection with the College until regularly
appointed to the position.
The Secretary presented the following business report:
[Secretarys
Report.]
To the Honorable State Board of Agriculture.
Gentlemen:-
I would respectfully report the following business
from my office since the last meeting of the Board:
Copies of the resolution regarding the bill now pending in
Congress proposing to use a portion of the proceeds of the sales of
public lands for increased means of instruction in the
several agricultural and mining colleges, were mailed to each
senator and representative of the Michigan delegation in Congress
and assurances have been received from each of these gentlemen
that when the bill shall come up for consideration the
request of the Board will be complied with.
In compliance with Board resolution the following
advertisement was inserted in the Detroit Free Press, Journal,
Tribune, Grand Rapids Herald, Kalamazoo Telegraph,
Lansing Republican and Journal:
"Sealed proposals for the construction of a Bacteriological
Laboratory and a Bacteriological Stable at the Michigan
Agricultural College, are solicited and will be received until
12:00 M., February 25", 1902 at the office of E.A. Bowd, Architect
Lansing. Mich. Separate proposals are to be made for each of
the above buildings. These proposals are to be itemized and
include material and labor of all kinds necessary for the
completion of the buildings exclusive of heating, lighting
and plumbing. Blank forms upon which all bids must
be
be made, will ^ furnished by the architect upon application
either by mail or in person, to persons desiring to bid upon
these buildings. A satisfactory bond, certificate of deposit or certi-
fied check for $5000.00 must accompany all bids for the
Bacteriological Laboratory, and a satisfactory bond, certificate
of deposit or certified check for $750.00 must accompany all
bids for Bacteriological Stable as a guarantee, that a contract
will be entered into between the successful bidder and the
State Board of Agriculture, said security being required in
accordance with papragraph #1540. [illegible in original] compilation, Laws
[End page 9]
[Begin page 10]
of Michigan. The State Board of Agriculture reserves the right to
reject any or all bids. The successful bidder will be required
to enter into bonds for the faithful performance of the contract
according to the plans and specifications of the architect. All
bids should be plainly marked on outside of sealed envelope
"Bid for Bacteriological Laboratory" or "Bid for Bacteriological
Stable". These bids will be opened by the State Board of
Agriculture at its session at the State Board Rooms, Agricultural
College. Mich., 1:30 P.M. February 26, 1902."
The expense of enclosing street car depot was $17.28, including
the total value of the lumber used. This lumber, however, has
been put up with screws and can be used for other purposes
as soon as it ceases to be needed in its present place.
Mr. Newell, College engineer, urgently requests certain repairs
in rooms occupied by himself.
All of which is respectfully submitted
A.C. Bird
Secretary.
[Newells quarters]
The request of Mr. Newell for certain reparis in living quarters
was referred to the committee on Buildings and College Property.
[J.J. Ferguson]
On motion of Mr. Watkins the Secretary was authorized to
pay the bill of J.J. Ferguson amounting to $21.17, expenses
in attending the meeting of Improved Live Stock Breeders'
Association in Detroit.
Recess taken to Thursday, 9:00 A.M.
Session Thursday, Feb'y. 27"
9:00 A.M.
Same members present.
[Prof. Vedder
extra salary]
The request of Professor Vedder for additional salary in lieu of
house and that he be given water connections for his prospective
residence on grounds adjoining the campus, received. On motion
of President Snyder an extra alowance of $200.00 per year
salary was authorized to be paid Professor Vedder in case he
vacate his present quarters.
[Written sideways on left-hand side of page 10]
Mr. Watkins from Exp. Station committee recommended the appointment of
Mr. T.A. [Fairand?] of Eaton Rapids as Superintendent of the South
Haven Sub station at a salary of $5000 per month and house,
beginning March 1. 1902. On motion of Mr. Wells, recommendation was adopted
[End page 10]
[Begin page 11]
[Experiment
with mosquito]
Mr. Watkins from the Experiment Station Committee recommended
that authority be granted to Prof. Pettit to continue his experiments
looking toward the abatement of the mosquito nuisance, with
the provision that no oil or other ingredients shall be used in the
campus ponds, which may be detrimental to plant life,
without first conferring with and obtaining the consent of
the Superintendent of the Grounds. Cost of said continuation
of experiments to be limited to $100.00
[Mr. Newells
quarters]
On recommendation of the Committee on Buildings and
College Property the Secretary was authorized to have the roof over
quarters occupied by Mr. Newell repaired, inside of house
papered and bedroom painted one coat.
[Changes in
Physics Dept.]
On motion, the request of Prof. Atkins concerning certain
department changes, was laid on the table.
[Cold Storage
Women's Bldg.]
On recommendation of the committee on Buildings and
College Property, the installation of a cold storage plant in
the Women's Building at a cost of $192.00 was authorized.
[Harrison
matter]
On motion of Mr. Monroe, the petition, communications
and other charges of the Harrisons relative to Harrison House
was referred to Mr. Allen to examine and report back to the
Board.
Recess taken to 2:00 P.M.
Session 2:00 P.M.
[Round-up
delegates expenses]
On motion of Mr. Monroe the Secretary was authorized
to pay the expenses of one delegate from each county to the
Round-up Institute, provided said expenses should not exceed
$5.00 in any case.
[Revised bid]
Architect Bowd presented the following revised bids for
the construction of the Bacteriological Laboratory and
Bacteriological stable as per appended list of charges:
Stable Lab'y. Total.
C. Shaffer & Son, Saline 3122.77 20462.39 23585.16
Chittenden & Skinner, Lansing 3341.33 23509.74 26851.07
Geo. Rickman Son, Kalamazoo 246000.00
Vanderhorst & Co. Kalamazoo 4052.00 21243.55 25295.55
C. Hoertz & Son, Grand Rapids 3356.38 20956.92 24323.30
[End page 11]
[Begin page 12]
[Changes
Bact. Lab'y.]
The list of changes above referred to is as follows:
Deductions. Laboratory
1. Sand brick (not rubbed) struck joints for interior face brick work
2. Cancel all moulded brick
3. Raising building two feet and making window frames, sash and
glass shorter, water table level with first story floor.
4. Cancel coping to areaway
5. Cancel gratings to areaway
6. Cancel stone wall to areaway
7. Cancel concrete footings to areaway
8. Cancel concrete bottom to areaway
9. Cancel drains from areaway
10. Cut stone stone trimmings Berea instead of Amherst.
11. Cancel cut stone carvings.
12. Cancel all stone transoms, 1st and 2nd story and second story belt.
13. Oak partitions make three coats of Adamant, putty finish.
14. Plain galvanized iron ridge.
15. Washington unfading black slate in place of Peach Bottom.
16. Double strength A glass in place of A.A.
17. Anti-damp course cancelled.
18. Cancel iron wall plugs and provide wood.
19. Patent wall ties make with heavy No. 11 galvanized iron wire.
20. Deafening put on top of floor lining using 1. 1/8 X 2" strips, 16" on
Centers and 1" of Portland cement. 1 to 8.
21. Maple flooring average length.
22. Wooden beams in place of steel "I" beams supporting floors.
23. Change gas pipe columns to cast.
24. Composition black boards in place of slate.
25. Varnish Berry Bros. or equal.
26. Polygon conductor pipes changed to corrugated.
27. Cancel inside porous drain tile.
28. Frame all timbers and cancel Duplex joist hangers.
29. Change attic floor to No. 1 Hemlock in place of pine.
30. Change cross wooden bar in greenhouse and make single lights.
31. Painting specified sanded; cancel sanded and paint only.
32. 2nd story windows sash and frames square.
33. Lower ceilings of 1st story 12".
34. Lower ceilings of 2nd story 12".
35. Lower stack 2'.
36. Change steel ceiling to pine and paint the same as steel
37. Carry 4" brick lining up with stone work in basement and bond
with brick headers.
38. Attic stairs change to box and make of pine.
[End page 12]
[Begin page 13]
39. Inside finish such as casings, windows, doors and base all Southern
pine and finish same with oil finish doors, pine rails and styles.
40. Additional for stone steps, front entrance.
Deduction – Stable.
1. Common brick inside.
2. Division walls to ceiling only.
3. Tar and gravel roof
4. Cancel cremating stock complete.
5. Lower height of ceiling 4".
6. Cancel steel ceiling and make pine beaded ceiling and paint the same
as specified for steel.
Of the above list of change, the Board declined to approve the
following:
Laboratory.
1. Plain galvanized iron ridge.
2. Anti-damp course canceled.
3. Composition black boards in place of slate.
4. Cancel inside porous drain tile
5. Frame all timbers and cancel Duplex joist hangers.
6. Painting specified sanded. Cancel sanded and paint only.
7. Change steel ceilings to pine and paint the same as steel.
Stable.
1. Cancel cremating stock complete.
2. Cancel steel ceiling and make pine beaded ceiling and paint same
as specified for steel.
[Bid accepted
for Lab'y.]
On motion of Mr. Monroe the bid of C. Shafer & Son, Saline,
for the construction of the Bacteriological Laboratory except
heating, lighting and plumbing and subject to the above changes
was accepted.
[Bid accepted
for Stable]
On motion of Mr. Marsh the bid of C. Shafer & Son, Saline
for the construction of the Bacteriological Stable, except heating
lighting and plumbing, subject to the above changes was accepted.
[Return
checks etc.]
On motion of President Snyder, the Secretary was authorized to
read the list of bids to competing bidders and to return
certified checks to the unsuccessful bidders after contracts shall
have been entered into with C.Shaffer & Son.
[Repr's. Hort. Lab]
Repairs to the Horticultural Laboratory to a limit of $60.
were authorized, same to be made under the direction of Prof.
Taft.
[End page 13]
[Begin page 14]
[Report of
Acct.
Humphrey.]
President Marston presented the following report from the State
accountant:
"Lansing. Mich. December 16", 1901.
Hon. T.F. Marston.
Pres. State Board Agriculture.
Bay City. Mich.
Dear Sir:
The report of the examination of the accounts of A.C. Bird
Secretary of the State Board of Agriculture, as required by Act 123. Laws
of 1895, is herewith submitted. This examination took up the accounts
as they were represented by the account current for the month
ending November 30", 1901. Page 1, is a statement of the general
situation. Pages 2 to 9 inclusive are auxiliary statements
summarized on page 1.
When I dropped into the Secretary's office last Saturday to
make this examination I was informed that the Secretary was
however,
out of the city. It is a pleasure ^ to inform you, however, that your
matters are conducted by a method that enables me to drop in
at any time whether the secretary is there or not, and check up
his cash account with the institution account. You will notice
by page 1 that the accounts agree to a cent. This is certainly very
satisfactory to this department.
There is a very awkward situation however, in connection with
this work, but this is the fault of the law. We had hoped that our
Board would obtain an amendment to this law at the last
session of the legislature. I think a bill was introduced for that
purpose but did not pass. The peculiarity to which I refer is in
having a treasurer who is in fact, so far as all your transactions
are concerned, practically nothing but a banker. Most of your
laws require the money to be paid by the State to your treasurer
but for years the state had paid out money in this way and
never received an accounting from your treasurer. The matter
was brought to the attention of ex-secretary Butterfield and he
arranged with the Auditor General to have the payments made
by the state upon requisition in favor of the secretary.
It does seem as though something ought to be done to make
the law harmonize with what appears to be a necessary
practice in the conduct of the financial work at the College.
Very respectfully
Henry Humphrey
General Accountant
[End page 14]
[Begin page 15]
[Report of
Acct. Humphrey.]
(A)
December 14, 1901.
Financial statement in connection with the examination of
A.C. Bird, Secretary of the State Board of Agriculture.
Balance overdrawn shown by last account current on file in
this department for the month ending $1787.50
Add receipts since as per sheet "B" 11070.15
Amount available to date 9282.65
Deduct disbursements as per sheet "C" 1610.32
Balance on hand at close of day December 13, 1901
as per institution accounts $7672.33
Cash in hands of A.C. Bird Secretary
as per sheet "D" night of Dec. 13, 1901 $1664.10
Bank balance of Secretary as per sheet "E"
at close of business Dec. 13, 1901, $7522.36
Deduct outstanding checks
as per sheet "G" night of Dec. 13, 1901 1514.13
6008.23
Cash in Secretarys hands and in bank at
close of day Dec. 13, 1901 $7672.33
(B.)
Statement of receipts at Agricultural College since November 30, 1901.
as shown by triplicate receipts furnished by the institution
to and including Dec. 13, 1901.
Date Name Amount
Dec. 2, 1901 State Treasurer $7.500.00
" " 3.000.00
7 Supt. of Farm Dept. 155.11
A.C. Bird, Sec'y. 320.68
Supt. South Haven Sub-station 40.00
" Horticultural Dept. 24.87
D.W. Trine, Inspector 15.00
13 B.F. Davis, Treasurer 14.49
$11070.25
[End page 15]
[Begin page 16]
[Report of
Acct. Humphrey]
[1901]
(C)
Statements of disbursements at the Agricultural College since november
30, 1901 as shown by vouchers furnished by the institution to and
including Dec. 13, 1901.
Date Name Amount.
Dec. 6, 1901 L.W. Oviatt $29.29
Wynkoop Hallenbeck Crawford Co. 1.70
American Express Co. .30
Citizens Telephone Co. 9.00
Clark Fisher 2.38
W.O. Henlow 1.25
Citizen's Telephone Co. 136.65
Jos. A. Jeffrey 6.80
9 M.L. Dean 7.20
R.N. Pettit 12.20
J.D. Towar 8.81
Jennie Buell 12.60
Emma A. Campbell 41.49
Jno. E. Eib 1.50
Robt. Smith Ptg. Co. 1.97
" Schneider Bros. 10.00
Club C 6.55
J.W. Hutchins 34.67
13 L.J. Post 52.69
N.K. Potter 30.53
P. Voorheis 20.70
Jno. R. Love 21.35
P.B. Reynolds 50.50
Queen & Co. 48.00
J.J. Ferguson 103.35
Chas. L. Weil. 8.25
J.L. Snyder 19.25
Emmett & McGowan 6.90
Mylis F. Gray 3.00
A.B. Ogilvie 45.00
Cap. Elec. Eng. Co. 47.06
F.B. Holder & Co. 1.25
Burnham & Co. 2.16
Grey Tower Stock Farm 45.00
N.N. Anderson 185.00
A.M. Emery 26.33
" " " 11.25
Rouser Bros. .55
Lansing Wheelbarrow Co. 1.32
Brown Lemore Co. 217.77
J. Stahl & Son 12.25
[End page 16]
[Begin page 17]
Date Name Amount
Dec. 13, 1901 P.E. Lacey & Co. $13.60
Donsereaux Co. & Gro. Co. 29.94
A.C. Bauer 24.51
" " " 2.54
Lawrence & Van Buren Ptg. Co. 113.06
Rikerd Lumber, Co. 142.85
$1610.32
[D]
Cash in hands of A.C. Bird, Secretary, at the close of
business Dec. 13, 1901 as follows:
Currency $206.00
Specie 1.70
Nickels, Pennies etc. .04
Cash items 1456.36
Total Total 1664.10
Classification
Currency Specie Nickels, pennies, etc
$20 bills $120 Silver. 1¢ .04
10 " 80 .50 50
5 " 5 .25 1.00
1 " 1 .10 .20
Footings $206 1.70 .04
Cash items:
Check #2946 Nov. 15, 1901 order A.C. Bird. Secy. Ag. College a/c $160.88
2953 22 " " " " " " " 290.41
2954 23 " " " " " " " 77.32
3060 Dec. 3 " " " " " " " 298.38
3061 " " " " " " " 372.09
3083 10 " " " " " " " 257.28
$456.36
[End page 17]
[Begin page 18]
(E)
[Rept. of
Acct. Humphrey]
December 14, 1901.
Cashr. City National Bank.
Lansing, Mich.
Dear Sir:
Please fill blank below ; also if not convenient to
balance Mr. B.F. Davis Treasurer (Agrl. College) account and
return checks with his bank book kindly give list of checks
not previously returned, by number, date, name and amount
and return to me and greatly oblige.
Yours truly
Henry Humphrey
General Accountant.
The condition of the above named officers account, as shown
by the books of this bank at the close of business December 13.
was
1901 ^ as follows:
Balance due him $7522.36
Amt. overdrawn by him
The checks paid by this bank
and not delivered amount as per
sheet "F" to
Very respectfully
F.J. Hopkins.
Asst. Cashr.
(G)
List of checks outstanding at close of bank hours December
13, 1901. No. 64339 . Date, Dec. 13, 1901. Name A.C. Bauer
Amount $2.54 of last check drawn to and including Dec.
13, 1901.
List of checks outstanding List of vouchers paid thereby
No. Date Name Amt No. Date Name Amt
1900 1900
61663 Aug. 23 J.W. Ogden $0.70 Aug. 23 J.W. Ogden $0.70
62120 Nov. 7 W.R. Harper .80 Nov. 7 W.R. Harper .80
1901 1901
63970 Oct. 15 H. Schaleingra 2.25 Oct. 15 H. Schaelingra 2.25
64166 Nov. 12 Walter C. Barnes 15.24 Nov. 12 Walter C. Barnes 15.24
64228 " 25 R.L. Nye 12.00 25 R.L. Nye 12.00
64252 " " J.G. Reutter 1.90 J.G. Reutter 1.90
64269 " 30 J.W. Hutchins 57.93 30 J.W. Hutchins 57.93
64293 Dec. 6 L.W. Oviatt 29.29 Dec. 6 L.W. Oviatt 29.29
64298 W.O. Winslow 1.25 W.O. Winslow 1.25
64305 9 Jennie Buell 12.60 9 Jennie Buell 12.60
64305 Emma A. Campbell 41.49 Emma A. Campbell 41.49
64306 Jno. E. Eib 1.50 Jno E. Eib. 1.50
[End page 18]
[Begin page 19]
List of checks outstanding List of vouchers paid thereby.
No. Date Name Amt Date Name Amt.
64308 Dec. 11 Schneider Bros. $10.00 Dec. 11 Schneider Bros. 10.00
64309 Club C 6.55 Club C 6.55
64310 J.W. Hutchins 34.67 J.W. Hutchins 34.67
64311 13 L.J. Post 52.69 13 L.J. Post 52.69
64312 N.K. Potter 30.53 N.K. Potter 30.53
64313 P. Voorheis 20.70 P. Voorheis 20.70
64314 Jno. A. Love 21.35 Jno A. Love 21.35
64315 P.B. Reynolds 50.50 P.B. Reynolds 50.50
64316 Queen & Co 48.00 Queen & Co. 48.00
64317 J.J. Ferguson 103.35 J.J. Ferguson 103.35
64318 Chas. L. Weil 8.25 Chas. L. Weil 8.25
64319 J.L. Snyder 19.25 J.L. Snyder 19.25
64320 Emmett & McGowan 6.90 Emmet & McGowan 6.90
64321 Myles F. Gray 3.00 Myles F. Gray 3.00
64322 R.B. Ogilvie 45.00 R.B. Ogilvie 45.00
64323 Cap.Elec.Eng.Co 47.06 Cap.Elec.Eng.Co 47.06
64324 F.B. Walder & Co. 1.25 F.B. Walder & Co 1.25
64325 Burnham & Co 2.16 Brunham & Co 2.16
64326 Gray Town Stock Farm 45.00 Gray Town Stock Farm 45.00
64327 H.H. Andrews 185.00 H.H. Andrews 185.00
64328 A.M. Emery 26.33 A.M. Emery 26.33
64329 A.M. Emery 11.25 A.M. Emery 11.25
64330 Rouse Bros. .55 Rouse Bros. .55
64331 Lansing Wheelbarrow Co 1.32 Lansing Wheelbarrow Co 1.32
64332 Brown Lumber Co. 217.77 Brown Lumber Co. 217.77
64333 J. Stahl & Son 12.25 J. Stahl & Son 12.25
64334 P.E. Lacy & Co 13.60 P.E. Lacy & Co 13.60
64335 DonsevauxClo.&Gro.Co 29.94 DonsevauxClo.&Gro.Co 29.94
64336 A.C. Bauer 24.51 A.C. Bauer 24.51
64337 Rikerd Lumber Co 142.85 Rikerd Lumber Co 142.85
64338 L. VanBuren P. Co. 113.06 L. VanBuren P. Co. 113.06
64339 A.C. Bauer 2.54 A.C. Bauer 2.54
$1514.13 $1514.13
On motion of Mr Allen the report was accepted, ordered
filed and spread upon the records.
[Experts for
Power Plant.]
On recommendation of the Committee on Buildings and College
Property, Pres. Snyder and Prof. Weil were authorized to employ
experts to consult with Prof Weil in completing plans for power
plant.
[Contract with
C.Shaffer, Son
to be entered
into.]
On motion of Mr. Monroe, the Secretary and Architect Bowd
were authorized to enter into a contract with C. Schaffer & Son
[End page 19]
[Begin page 20]
for the construction of a bacteriological laboratory and a bacteriological
stable.
[Secretary
Bird's
resignation]
Secretary Bird presented the following resignation and asked
for immediate action:
"Inasmuch as the firm of Clipper, Spaulding & Company
of which I am Secretary and Treasurer, desires to enter into
competition for the furnishing of brick in large quantites to the
College the coming season, from which competition said firm
would be precluded by statute were I to continue in my
present position, and inasmuch as my duties in connection
with the West Michigan Nursery Company , Benton Harbor
are continually making new and increased demands upon
my time, I herewith respectfully tender my resignation as
secretary of the State Board of Agriculture, Agricultural
College and Experiment Station, same to take effect May, 31,
1902.
A.C. Bird
Secretary.
Agricultural College. Mich.,
Feb'y. 27, 1902
On motion resignation was accepted.
Adjourned to March 26 (Wednesday) 1902. 2:00 P.M. College
Board Rooms.
[End page 20]
[Begin page 21]
Board Meeting Board Rooms
2:00 P.M. Wednesday, March 26, 1902.
All members present except the Governor.
Minutes of previous meeting read and approved.
Mr. Monroe moved that the Board proceed to the election of
a Secretary, and that before the ballot be taken there be read to the
Board all applications and testimonials received.
The applications of Hon. Lewis M. Miller and Hon. B.A. Nevins
together with accompanying letters, were read.
[Election of
Secretary]
[A.M. Brown]
Mr. Wells presented the name of Hon. A.M. Brown. Mr. Marsh
supported the application of Hon. B.A. Nevins. With the names of
Messrs. Brown, Nevins and Miller before the Board, on motion
of Mr. Allen, the Board proceeded to ballot. Result of ballot.
whole number of votes cast 7. of which A.M. Brown received
6 and B.A. Nevins 1. On motion of Mr. Allen, the election
of Mr. Brown to the position of Secretary of the State Board
of Agriculture, Secretary of the Agricultural College and Secretary
of the Experiment Station for the period beginning June 1. 1902
and ending the last Wednesday in February 1903 at a salary
of $1800.00 per year beginning June 1. 1902 and residence after
August 1, 1902, was made unanimous.
[Matter of
oak tree
settled]
Mr. Way appeared before the Board and gave assurances
that he would deliver the logs from the tree cut on the
athletic field to such mill in Lansing as the Board may
direct and that he would set out six maple trees on said
athletic field, subject to the approval of the superintendent
of grounds. This is in consideration of having cut oak tree
on said athletic field through mistake on his part as to boundary
lines.
[Mr. Angell]
Mr. Angell and his attorney appeared before the Board and
made a verbal request for right of way across the College
grounds for drain and sewer, from lands adjoining College
grounds on the north, owned by Mr. Angell. The gentlemen were
requested to reduce their petition to writing and present to the
Board at some future date.
[M.S. on
J.D. Towar.]
President Snyder presented the recommendation of the Faculty
that the degree of Master of Science be conferred on J.D. Towar
of the class of '85. Adopted.
[End page 21]
[Begin page 22]
[Request for
equipt. Bact
Lab'y.]
The request of Dr. Marshall for equipment of new Bacteriological
Laboratory was referred to the Academic Committee.
[New forcing
house.]
The recommendation of Director Smith regarding a new forcing
house for the experiment Station was referred to the experiment
Station committee.
[Harrison
matter]
Mr. Allen presented report as special committee on the
Harrison charges, to the effect that the Harrisons refused to testify
before a single member of the Board but desired to be heard by
the whole Board. On motion of Mr. Allen it was resolved
to take the matter of the Harrison charges up at the next
regular meeting of the Board and that the Secretary be
instructed to notify the Harrisons to that effect.
[Secretary's
Report.]
The Secretary presented the following business report:-
Agricultural College, Mich. 3/26/02.
To the Honorable State Board of Agriculture.
Gentlemen: I would respectfully present the following business
report from my office since the last meeting of the Board:
It seems to me at this time opportune that I should present
in a general way the financial condition of the College so far as
the same may effect building operation and permanent improve-
ments. There remains available in the State Treasury on this
date the following amounts: Land Grant interest fund, $555.00
Tenth-mill fund, $80,000.00. On March 31" there will be
transferred from the Land Grant interest fund. estimated $15.50000
On the same date it will be necessary to draw from said
fund for the payment of bills for this current month $10,000.00
all of which will have been expended by the close of business
March 31", with possibly an overdraft of a few hundred
dollars. During the month of April students fees will be
received amounting to about $4000.00. There will then remain
in the Land Grant Interest fund approximately $6.000.00 which
added to the students fees for said month will carry the current
expenses of the institution through the month of April. For the
month of May $10.000 more will have to be taken from the
Tenth-mill fund. In my opinion this will leave us with
an overdraft on the last day of May of from $3,000 to
$5,000. Notwithstanding this fact and notwithstanding the
ease with which said overdraft could be prevented by
drawing from $3,000. to $5,000 more from the Tenth mill
fund. I would respectfully ask permission of the Board to
allow the overdraft to prevail on that date for the reason
that if said overdraft can be carried through June, it together
[End page 22]
[Begin page 23]
with the expenses of June, which will of course continually increase
said overdraft, will all be taken care of from the regular quarterly
transfer of the Land Grant interest fund June 30, 1902. This procedure
will finish the fiscal year with a balance in the treasury
$70.000. building purposes. On July 1" there will be available for
and also leave ^ available for ^ current expenses the $100,000.00
of the Tenth-mill fund for the succeeding year, also on July 15"
there will be received from the Morrill grant $25,000. Without
drawing on the Tenth-mill fund at all, the $25,000 referred to
will cover the current expenses of the institution for the two
months of July and August and the current expenses for
September can be met by the Land grant interest transfer
of September 30; leaving the second year's Tenth-mill fund
intact until some time in October, the same as during
the past year. In other words, the plan I suggest will
practically follow the plan carried out during the preceding
year. The only objection to it lies in the fact that the College
will carry an overdraft larger than it has ever before carried,
for something like thirty days. But while this overdraft
will show against the College on the books of the Auditor
General in the current funds, there will be a sufficient
balance in the special building fund to more than wipe
out same and at no time will our balance with the
College Treasurer in the City National Bank be exhausted.
The one thing to be gained in all this is the saving of $5,000.
more to be made available for building purposes. during the
coming season.
[Finances]
At this meeting of the Board the Auditor General should
be asked to set aside from the special building fund of
$42,000 a sufficient amount to complete the bacterio-
logical laboratory. I would suggest that the amount be
made adequate, for anything remaining can easily be
transferred, whereas if the amount were not sufficient
the State Board of Corrections and Charities would again
have to be appealed to.
During the past month I have spent some time
with the Auditor General and State Accountant in the
attempt to plan for the beginning of active work in the
installation of the Power Plant. The difficult point lay in
the statute requiring a sufficient amount of funds to be on hand
for the completion of the work before any part of same shall be
begun. Yesterday I secured from the State Accountant
permission to present to the Board the following plan:
First, that the Board should authorize the Secretary to make
the following showing to the Auditor General in writing_ that
of the $42,000 set aside as a special building fund, $3,000
has already been apportioned for preliminary plans on the
[End pge 23]
[Begin page 24]
Power Plant. $27.000 (or whatever amount the Board may
decide upon) has been set aside for the Bacteriological
Laboratory, leaving available $12,000.00 (?). Also that on June
30" there will remain from this year's Tenth-mill fund an
unexpended balance of $70.000. Then if the Board sees fit, a
resolution setting aside a sufficient amount to complete
any one portion of the work involved in the installation of
the Power Plant as, for instance, the construction of the
tunnel system, together with the statement that not more than
$12.000. will be required on same before June 30". that in the
opinion of the State Accountant said resolution would receive
favorable consideration at the hands of the Auditor General.
I have gone into this matter somewhat carefully and would
recommend that such action be taken.
Formal application for the position of Secretary of the Board
was received on the 9" inst. from Hon. Lewis M. Miller.
Copies of this letter were promptly mailed to each member
of the Board. A similiar application was received on the 25"
inst from Hon. B.A. Nevins. Owing to the lateness of the
copies of same
date it was impossible to forward to members of the Board ^
previous to your assembling here. There have also been filed
for the consideration of the Board, certain endorsements.
Fireman Geo. L. Perry asks for leave of absence for six
months or less, beginning with April 10" next. If the Board
sees fit to grant his application, the work at the Boiler House
can be accomodated to said arrangement without serious
diffculty.
From Prof. Holdsworth there has been handed me to
present to the Board the request for an additional
apportionment to the department of drawing for the current
six months, of $150.00 Prof. Holdsworth with said request
makes the statement that the funds in question have all
been used in the fitting up and equipping of the new quarters
for the drawing classes in the Dairy Building. My records
show that this full amount has been used in the making
of cases and equipping of said room for the department.
A communication has been received from Castner, Curan
and Bullitt from whom we have purchased Pocahantas
coal for the past two years, regarding the contract for next
year.
[Contract
Bact Laby]
Pursuant to instructions of the Board, the contract
herewith presented for the construction of a Bacteriological
Laboratory and a Bacteriological Stable was entered into
with C. Schaffer & Son. Saline. Mich. on March 1", 1902.
I also present herewith bond filed by said contractors:
[End page 24]
[Begin page 25]
This Agreement, made this first day of March in the year One
thousand nine hundred two (1902) by and between C. Schaffer & Son.
Saline. Michigan, party of the first part (hereinafter designated the
Contractors) and the State Board of Agriculture, Agricultural
College, Michigan, Party of the second part (hereinafter designated
the Owner), Witnesseth, that the Contractors in consideration
of the fulfillment of the agreements herein made by the Owner
agree with said owner as follows:
Article I. The Contractors under the direction and to the
satisfaction of E.A. Bowd, architect, acting for the purposes of
this contract as agent of the said owner, shall and will provide
all materials and perform all work mentioned in the speci-
fications and shown on the drawings prepared by the said
architect for the Mason work, Drains, Cut stone, Plastering,
Carpenter work, Tin, Galvanized iron, Slate Steel ceilings,
Painting. Oiling. Glass. Hardware, etc., etc. for Bacteriological
Laboratory Building, agreeing to the following changes:-
1. Sand brick (not rubbed) struck joints for interior face birch work.
2. Cancel all moulded brick.
3. Raising building two feet and making window frames, sash
and glass shorter, water table level with first story floors.
4. Cancel copings to areaways.
5. Cancel gratings to areaways.
6. Cancel stone wall to areaways.
7. Cancel concrete footings to areaways.
8. Cancel concrete bottom to areaways.
9. Cancel drains from areaways.
10. Cut stone trimmings Berea instead of Amherst.
11. Cancel all stone carvings.
12. Cancel all stone transoms, first and second stories and
second story belt.
13. Oak partitions make three coats of adamant, putty
finish.
14. Washington unfading black slate in place of Peach Bottom.
15. Double strength "A." glass in place of "AA"
16. Cancel iron wall pugs and provide wood.
17. Patent wall ties made with heavy No. 11 galvanized iron wire.
18. Deafening put on top of floor lining, using 1.1/8" X 2"
strips. 16" on centers and 1" of Portland cement 1" to 8".
19. Maple flooring average length.
20. Wooden beams in place of steel I beams supprting
floors.
21. Change gas pipe columns to east.
22. Varnish, Berry Bros. or equal.
23. Polygon conduct pipes changed to corrugated.
[End page 25]
[Begin page 26]
24. Change attic floor to No. 1 Hemlock in place of pine.
25. Change cross wooden bars in greenhouse and make single
lights.
26. Second story windows, frames and sashs square.
27. Lower ceilings of first story 12", lower ceilings of second
story 12".
28. Lower stack 2".
29. Carry 4" brick lining up with stone work in basement
and bond with brick headers.
30. Attic stairs change to box and make of pine.
31. Inside finish such as casings, windows, doors and
base all Southern Pine and finish with same oil finish
doors, pine rails and styles.
32. Additional for stone steps, front entrance for which
drawings and specifications are identified by the
signatures of the parties hereto.
such
Art. II. The Architect shall furnish to the Contractors ^ further
drawings or explanations as may be necessary to detail and
illustrate the work to be done, and the contractor shall conform
to the same as part of this contract so far as they may be
consistent with the original drawings and specifications
referred to and identified as provided in Art. I.
It is mutually understood and agreed that all drawings
and specifications are and remain the property of the Architect.
Art. III. No alterations shall be made in the work shown or
described by the drawings and specifications, except upon a written
order of the architect, and when so made, the value of the work
added or omitted shall be computed by the architect, and the
amount so ascertained shall be added to or deducted from
the contract price. In case of dissent from such award
by either party hereto, the valuation of the work added or
omitted shall be referred to three (3) disinterested arbitrators, one
to be appointed by each of the parties to this contract and the
third by the two thus chosen, the decision of any two of whom
shall be final and binding, and each of the parties hereto shall
pay one-half of the expenses of such reference.
Art. IV. The contractor shall provide sufficient, safe and
proper facilities at all times for the inspection of the work
by the architect or his authorized representatives. They shall within
twenty-four hours after receiving written notice from the
architect to that effect, proceed to remove from the grounds or
buildings all materials condemned by him, whether worked
or unworked and to take down all portions of the work
which the architect shall by like written notice condemn
as unsound or improper, or as in any way failing to
[End page 26]
[Begin page 27]
conform to the drawings and specifications.
Art. V. Should the contractors at any time refuse or neglect
to supply a sufficiency of properly skilled workmen, or of
materials of proper quality, or fail in any respect to prosecute
the work with promptness and diligence, or fail in the
performance of any of the agreements herein contained, such
refusal, neglect or failure being certified by the architect, the
owner shall be at liberty after three days written notice to the
contractors to provide any such labor or material and to deduct
the cost thereof from any money due or thereafter to become
due to the Contractors under this contract, and if the Architect
shall certify that such refusal, neglect or failure is suffi-
cient ground for such action, the owner shall also be at
liberty to terminate the employment of the contractors
for the said work and to enter upon the premises and
take possession, for the purpose of completing the work
comprehended under this contract, of all materials, tools,
and appliances thereon, and to employ any other person
or persons to finish the work and to provide the
materials therefor, and in case of such discontinuance
of the employment of the contractors, they shall not be
entitled to receive any further payment under this contract
until the said work shall be wholly finished, at which
time, if the unpaid balance of the amount to be
paid under this contract shall exceed the expense
in finishing the work, such excess shall be paid by the Owner
incurred by the Owner ^ to the Contractors, but if such
expense shall exceed such unpaid balance, the Contractors
shall pay the difference to the Owner. The expense
incurred by the Owner as herein provided, either for
furnishing the materials or for finishing the work and
any damage incurred through such default, shall be
audited and certified by the architect, whose certificate
thereof shall be conclusive upon the parties.
Art. VI. The Contractors shall complete the several
portions and the whole of the work comprehended in this
agreement by and at the time or times hereinafter stated:
To be completed not later than Sept. 1", 1902. The Contractors
to pay to the Owner the sum of $10.00 for every day
thereafter the building remains unfinished subject as
provided in Act. VIII. of this contract, provided that
possession be given not later than March 20", 1902.
Art. VII. Should the contractors be obstructed or delayed in
the prosecution or completion of their work by the act, neglect,
delay or default of the Owner or the Architect or of any other
contractor employed by the Owner upon the work or by any
damange which may happen by fire, lightning, earthquake
[End page 27]
[Begin page 28]
or cyclone or by the abandonment of the work by the employees
through no default of the contractors, then the time herein fixed
for the completion of the work shall be extended for a period
equivalent to the time lost by reason of any or all of the causes
aforesaid; but no such allowance shall be made unless claim
therefor is presented in writing to the architect within twenty-
four hours of the occurrence of such delay. The duration of such
extension shall be certified to by the architect but appeal
from this decision may be made to arbitration as provided
in Art. III of this contract.
Art. VIII. The owner agrees to provide all labor and
materials not included in this contract, in such a manner
as not to delay the material progress of the work, and in
the event of failure so to do, thereby causing loss to the
contractors, agrees that he will reimburse the Contractors
for such loss ; and the Contractors agree that if they shall
delay the material progress of the work so as to cause any
damange for which the Owner shall become liable (as
above stated) then they shall make good to the owner
any such damages. The amount of such loss or damage
to either party hereto, shall in every case, be fixed and
determined by the architect or by arbitration as provided
in Art III of this contract.
Art IX. It is hereby mutually agreed between the parties
hereto that the sum to be paid by the Owner to the Contractors
for said work and materials shall be $20,812.39, subject to
additions and deductions as herein before provided, and that such
sum shall be paid in current funds by the Owner to the
Contractors in installments as follows: On estimate made by the
Architect as the work progresses, not oftener than once every
thirty days, retaining twenty per cent on all estimates until the
final completion and acceptance of the building.
The final payment shall be made within thirty days after
this contract is fulfilled.
All payments shall be made upon written certificates
of the architect to the effect that such payments have become
due.
If at any time there shall be evidence of any lien or claim
for which, if established, the Owner of the said premises might
become liable, and which is chargeable to the Contractors,
the Owner shall have the right to retain out of any payments
then due or thereafter to become due, an amount sufficient
to completely indemnify him against such lien or claim.
Should there prove to be any such claim after all payments
are made, the Contractors shall refund to the Owner all
moneys that the latter may be compelled to pay in
[End page 28]
[Begin page 29]
discharging any lien on said premises made obligatory in
consequence of the Contractors default.
Art. X. It is further mutually agreed between the parties
hereto, that no certificates given or payment made under
this contract, except the final certificate or final payment,
shall on conclusive evidence of the performance of this
contract, either wholly or in part, and that no payment
shall be construed to be an acceptance of defective work
or improper materials. The Board shall have access to
the building at all times during the progress of the work.
Art. XI. the contractors shall insure and keep insured the
building in question as soon as said building shall be
sufficiently completed to secure insurance on builders' risk,
in some good and responsible company, to be approved by
the State Board of Agriculture, against loss and damage
by fire, for the full amount from time to time as the
progress of the building will warrant, and assign the
policy to the State Board of Agriculture.
indemnity
Art. XII. The Contractors are made subject to an ^ bond
of $600000 for the faithful performance of the contract and
the payment of bills. Bond to be satisfactory to the State
Board of Agriculture.
Art. XIII. The said parties for themselves, their heirs,
executors, administrators, successors and assigns, do hereby
agree to the full performance of the covenants herein contained.
In Witness Thereof, the parties to these presents have
hereunto set their hands and seals the day and year first
above written.
Party of the first Part. C. Schaffer & Son
" " " second " State Board of Agriculture
A.C. Bird, Secretary
E.A. Bowd, Architect
Bond.
The Aetna Indemnity Co., Hartford, Conn.
[Bond]
Know All Men by these Presents, that we, C. Schaffer
and Son. of Saline, County of Washtenaw, State of Michigan, as
principal and the Aetna Indemnity Company of Hartford, Conn.
as surety, are held and firmly bound unto the people of
the State of Michigan in the sum of Seven Thousand Dollars
($700000) to the paymnent thereof well and truly to be made
we bind ourselves jointly and severally our heirs, executors,
administrators, successors or assigns, firmly by these presents.
[End page 29]
[Begin page 30]
Sealed with our seals and dated this 14th day of March. A.D.
1902.
Whereas, the above named principal has entered into the annexed
contract on the first day of March, 1902 with the State Board
of Agriculture of the State of Michigan wherein the said principal
covenanted and agreed as follows, to wit: -- To furnish the materials
and labor of all kinds necessary for the completion of a bacteriological
laboratory and bacteriological stable exclusive of heating, lighting
and plumbing according to the plans and specifications of the
architects.
And whereas, under a certain act of the legislature of the
State of Michigan, entitled "An Act to insure payment of wages
earned and for material used in constructing, repairing or
ornamenting public buildings and public works" approved May
16", 1883 and as amended by an act approved April 15, 1885
the above contract is fully contemplated and governed by the
provisions and requirements of same.
Now Therefore, the condition of this obligation is such that
if the said C. Schaffer & Son, principal, as aforesaid, shall in all
respects well and faithfully execute and perform, live up to
and abide by the terms of said contract and if said principal
and any sub-contractor to whom the whole or any part
of said contract may be assigned or let, shall well and truly
pay, as the same may become due to any person, firm or
corporation on account of labor performed or material furnished
in the construction, erection, repairing or ornamenting of such
building, work or improvement, then this obligation shall be
void, otherwise the same shall be in full force and effect.
C. Schaffer, & Son.
The Aetna Indemnity Company
by Geo. B. Fowler, Ass't. Sec'y.
Chas S. McDonald, Att'y-in-fact.
[End page 30]
[Begin page 31]
[Contract Stable]
Hospital Stable.
This Agreement made this first day of March in the year One
Thousand Nine Hundred Two (1902) by and between C. Schaffer & Son
Saline, Michigan, party of the first part (hereinafter designated the
Contractors) and the State Board of Agriculture, Agricultural College
Michigan, party of the second part (hereinafter designated the
Owner) Witnesseth that the Contractors in consideration of the
fulfillment of the agreements herein made by the Owner, agrees
with said Owner as follows:
Article I. The Contractors under the direction and to the satisfaction
of E.A. Bowd, Architect, acting for the purposes of this contract
as agent of the said owner shall and will provide all the
materials and perform all the work mentioned in the specifi-
cati
